Created with Sketch. Visit the QuickBooks Community to find answers and meet other small business owners just like you!

Created with Sketch.

cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Intuit

Enter sick pay or vacation pay hours for salaried employees

Learn how to add your salaried employee’s sick pay or vacation pay hours in QuickBooks Online Payroll or Intuit Online Payroll.

If it’s time to run payroll and you have a salaried employee who took a sick or vacation leave, don’t worry. You can add sick or vacation pay hours before you process your scheduled payroll. We’ll automatically recalculate your employee’s total pay to keep everything accurate.

Follow the steps for your version of Intuit or QuickBooks Online Payroll.

Add sick pay or vacation pay hours

Important: If you haven’t yet, be sure to set up how your employees earn paid time off.

  1. Go to the Workers or Payroll menu, then select Employees.
  2. Select Run payroll.
  3. Select the employees you need to pay. Find your salaried employee and add their sick pay or vacation pay hours.
  4. Select Preview payroll.
  5. Review the payroll details. If everything looks good, select Submit payroll.

  1. Go to Payday.
  2. Select the Check Type ▼ drop-down and select Regular Checks.
  3. Select the Pay Period ▼ drop-down and choose the pay period.
  4. Select the employees you need to pay. Find your salaried employee and add their sick pay or vacation pay hours.
  5. Select Create Paychecks.
  6. Select Approve Paychecks. Review the payroll details. If everything looks good, select Continue.

  1. Go to Payday.
  2. Select Employees and then Next.
  3. Select the employees you need to pay. Find your salaried employee and add their sick pay or vacation pay hours.
  4. Select Preview Payroll and make sure everything looks good. Then, select Submit to Intuit.

Write a separate check for sick or vacation pay

If you need to, you can also write your employee a separate check for sick or vacation pay. For example, do this if you need to pay out a terminated employee’s accrued sick or vacation hours.

  1. Go to the Workers or Payroll menu, then select Employees.
  2. Select Run payroll.
  3. Select the salary amount of the employee you want to pay. Then, select Skip salary this time only and Apply.
  4. Add their sick pay or vacation pay hours.
  5. In the Total Pay column, select Edit next to your employee’s total pay amount.
  6. Select Employee deductions and enter "0" for all types of deductions.
  7. Select Preview payroll. If everything looks good, select Submit payroll.

  1. Go to Payday.
  2. Select the Check Type ▼ drop-down and select Regular Checks.
  3. Select the Pay Period ▼ drop-down and choose the pay period.
  4. Select the employee you want to pay. Then, in the Check Details column, select the paycheck icon.
  5. In the window that opens:
    • Enter 0 for regular hours worked under Pay Hourly.
    • Enter the sick pay or vacation pay hours under Additional Pay Types.
    • Enter 0 for anything you don’t want to withhold under Deductions & Garnishments.
  6. Select Create.
  7. On the Create Paychecks screen, you should see a reminder to approve the paycheck. Select the "approval" link.
  8. Select Approve Paychecks.

  1. Edit your employee’s profile and zero out their deductions first. You can change the deduction amounts back after running payroll.
  2. Go to Payday.
  3. Select Unscheduled checks then Next.
  4. In Hours not worked field, enter your employee’s total hours minus their vacation or sick hours.

    Note: For example, if your employee is cashing out 16 hours of vacation time in a 2-week pay period, enter 64 (80 total hours minus 16 hours of vacation time).

  5. Select Save.
  6. Enter your employee’s vacation or sick hours.
  7. Select Preview Payroll and review the payroll details. If everything looks right, Submit to Intuit.
  8. If you zeroed out deductions in your employee’s profile, add the correct amounts back.

Was this helpful?

You must sign in to vote, reply, or post

Need to get in touch?

Contact us