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Track mileage in QuickBooks Online

Learn how to track mileage in QuickBooks Online.

Your business-related mileage can add up fast. With QuickBooks Online, you can automatically track your mileage with our mobile app and categorize your trip as business or personal with a quick swipe. Then, when it’s tax time, you’ll have a detailed log of all the business miles you can deduct. Here's how to get going.

How to turn mileage auto-tracking on or off

To start tracking your mileage, you’ll need to turn it on in the QuickBooks Mobile app.

  1. Tap Mileage.
  2. Tap Auto-tracking.
  3. Toggle Auto-tracking on.

You’ll also want to make sure your phone has correct location permissions enabled.


  • Make sure your phone’s location permissions are set to “Always”.
  • For the most accurate trip tracking, make sure to enable Motion & Fitness permission.


  • Make sure your phone’s location permissions are set to “Allow all the time” and physical activity permission to “Allow”.

If you’d like to turn off auto-tracking, you’ll follow the same steps and toggle auto-tracking off.

How to categorize your mileage after a trip

QuickBooks Mobile will automatically detect your starting and stopping locations while you’re driving. When you’re finished with your trip you’ll need to categorize it as business or personal.

  1. Tap Mileage.
  2. Swipe right to categorize the trip as personal, or swipe left to categorize it as business.
  3. If it’s a business trip, add a purpose for the trip. 
  4. Tap Save.

How to manually track your mileage

Prefer to track your mileage manually? You can add your miles directly in QuickBooks Online instead of the app.

  1. Select Mileage.
  2. Select Add Trip.
  3. Add the trip date, starting/ending locations, distance, and the trip purpose.
  4. Select Save.

How to export your mileage

If you need to export your mileage data, you can do it in QuickBooks Online.

  1. Select Mileage.
  2. Select the Export icon.

After your download is complete, click on the report to view it. If you don’t see the report, check your Downloads folder or desktop.

How to edit your vehicle info

You can track mileage for one vehicle. If you need to add a new vehicle or edit vehicle info, you can do it using either QuickBooks Online or QuickBooks Mobile.

In QuickBooks Online:

  1. Select Mileage.
  2. Select the down-arrow next to Add trip.
  3. Select Edit vehicle.
  4. Enter your vehicle info, then select Save.

In QuickBooks Mobile:

  1. Tap Settings.
  2. Tap Manage vehicles.
  3. Tap Edit vehicle.
  4. Enter your vehicle info, then tap Save.

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