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Intuit

Create and record checks in QuickBooks Online

Learn how to write and enter checks.

Writing and recording checks for your expenses keeps your checking account organized in QuickBooks. If you make a purchase with a hand-written check or you want to print a new check, you need to enter a check in QuickBooks. This ensures your accounts are up-to-date and all of your business transactions are accounted for. Here's how to record and print a check.

Tip: Learn more about the difference between bills, checks, and expenses if you’re not sure which you need to use.

How to record or create a check

Follow these steps to record a hand-written check in QuickBooks. You can also follow these steps to create and print a brand new check:

  1. Select + New.
  2. Select Check.
  3. Choose the Payee from the drop-down ▼.
  4. From the Bank account drop-down ▼, select the account the check withdraws money from.
  5. Complete the check fields you need.
  6. Select the Print check option if you want to open the check queue to print now. Or select the Print later checkbox if you want to print the check later.
  7. Select Save and close to close the check window. Or Save and new if you need to create another check. Note: If you choose a save option, this adds the check to your bank register, but only sends it to the print queue if you select Print later.

Note: If you make a mistake, here’s how to void a check you already created.

How to print your check

If you're just recording a hand-written check, once you save your check, you're all done. Everything is in QuickBooks.

If you selected the Print later or the Print check option, your check is ready to print from the print queue. Here’s how to print your checks from your print queue.

Note: You can use your own checks to print, but they need to be formatted for QuickBooks. Or you can order QuickBooks compatible checks from Intuit.

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