QuickBooksHelpIntuit

Create and record checks

by Intuit•1249• Updated 2 days ago

Use checks to pay for expenses directly from your bank account when you don't want to use a credit card. You can create checks directly in QuickBooks Online to print later, or record the details of checks you've already handwritten.

Tip: If you’re not sure if you should use checks to pay for a transaction, learn about the difference between bills, checks, and expenses in QuickBooks Online.

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What you'll need

If you’re recording a handwritten check, you’ll need the check.

Create a check

Select + Create.
From the Payee dropdown, select the person or vendor you're paying.
From the Bank Account dropdown, select the account the money should come from.
Fill in the check details:
- Mailing address: Enter if you plan to mail the check. This field prints on the check itself.
- Payment date: You can change the date from today’s date.
- Check no.: If you’re printing this right now or recording a handwritten check, clear the Print later checkbox. If you’re printing it as part of a batch, leave it checked.
  - If recording a handwritten check, enter the check number from your handwritten check here.
In the Category details, record any expenses not attached to a specific product or service. Add descriptions and amounts.
In Item details, record the products or services received. Add descriptions and amounts.
(Optional) Enter notes in the Memo field.
Select Save and close to finish, or Save and new to create another check.

Results

QuickBooks records the check as an expense, and deducts the total from the selected bank account in QuickBooks.

Next steps

Now that you’ve created the check, you can print it.