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Everything you need to know about QuickBooks Online Advanced

by Intuit• Updated 6 months ago

Learn about the exciting launch of QuickBooks Online Advanced, including a list of features and FAQs.

Download our QuickBooks Online Advanced User Manual, a step-by-step guide to show you how to get the most out of QuickBooks Online Advanced.

QuickBooks Online Advanced

QuickBooks Online Advanced is now live in South Africa! This is the most powerful QuickBooks Online solution, designed to help small and medium-sized businesses work smarter, so they can spend less time on repetitive tasks and focus more on the insights they need to grow their business.

See QuickBooks Online Advanced in action

Learn how to navigate QuickBooks Online Advanced and utilise all the key features in a real life scenario.

  • Automation to get more, done faster: Customers can streamline repetitive tasks with batch transactions, enabling them to enter, edit, and send multiple invoices, cheques, expenses, and bills in a few clicks. Customers can also automate key workflows such as invoice approvals or payment due reminders.
  • Powerful customisation that tailors to your business needs: With custom fields, customers can search, sort, and filter information however they want. Custom tasks also allow teams to know what work needs to get done and when - even for tasks outside of QuickBooks.
  • Top-tier reporting capabilities for deeper insights: Tracking and reporting performance data with customisable reports and custom dashboards enables customers to make more informed business decisions.
  • More support when you need it: Customers get free phone support from our award-winning phone support team. They can also schedule a call back or get help with our messaging services.
  • Room to grow: Up to 25 users can access Advanced at no additional cost. With custom user roles, the primary admin can easily delegate work and help protect sensitive data.

Revised usage limits

QuickBooks is evolving to keep pace with our customers as they grow. To ensure customers are on the plan that best suits their needs, we’re revising the maximum number of users you can have at one time in QuickBooks to match the capabilities of our products.

Here’s a breakdown of the number of users:

Simple StartEssentialsPlusAdvanced
QuickBooks Online Users13 525
Accountant Users 2223
Time tracking-only usersN/AUnlimitedUnlimitedUnlimited
Report-only usersN/AN/AUnlimitedUnlimited
Custom Fields (per form)N/A3 312

Frequently asked questions

QuickBooks Online Advanced is right for growing small-to-medium-sized businesses, typically with 10-99 employees, complex workflows, and a high monthly transaction volume. Those who are already using QuickBooks Online, typically spend more time in QuickBooks Online than other businesses and have more than one user.

Visit our available pricing plans page to check out the latest prices for QuickBooks Online Advanced and take advantage of the available discounts.

Accountants will also have the opportunity to offer discounts to new and existing wholesale discount clients.

  1. Sign in to QuickBooks Online and select Settings ⚙.
  2. Select Subscriptions and billing.
  3. Select Upgrade your plan and follow the prompts.

QuickBooks Online Advanced is a powerful new product designed for growing businesses. It gives customers more capability and functionality.

QuickBooks Online Plus offers 250 charts of accounts, 40 locations, and classes, and up to 5 users. QuickBooks Online Advanced, on the other hand, offers an unlimited chart of accounts, unlimited classes and locations, and up to 25 users.

As with all of our offers, if you add or remove services, your service fees will be adjusted accordingly. This includes changing the subscription type.

If you upgrade a wholesale-billed subscription that is still on package offer pricing to QuickBooks Online Advanced, the subscription price will change to the then-current wholesale billing list price of the new subscription (assuming you maintained the wholesale-billed status of the subscription).

Interested in learning more about the features in QuickBooks Online Advanced?

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