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Reclassify or move multiple transactions

by Intuit•1• Updated 1 week ago

Need to change more than one transaction at once? In QuickBooks Online Accountant and QuickBooks Online Advanced, you don’t have to edit them one at a time. Edit multiple transactions at once or move them to new accounts with the reclassify tool. 

You can reclassify most transactions, but not all. Some are tied to specific accounts or features.

  • You can’t change the payment account (bank or credit card) for expenses.
  • You can’t change the account or class for stock adjustments since they’re connected to your stock shrinkage and asset accounts.
  • You can change the class for invoices, sales receipts, cheques, or bills with items (products or services) on them. However, you can’t change the accounts.
  • You can change the expense account for billable expenses, but not the income account for the related income transactions.

This video shows the QuickBooks Online Advanced experience, but is useful for the Accountant view experience. Find the specific steps for your account below.

Prerequisites

First, make sure you know which transactions you want to reclassify. There are a few reports you can use to find this information, like the Profit and Loss report.

Follow this link to complete the steps in product. Open this link in a new window

If you want to change the location of your transactions, set up locations for your account.

Reclassify and move transactions

Follow this link to complete the steps in product Open this link in a new window

  1. Go to Settings ⚙ and select Reclassify transactions.
  2. Select Account types  ▼ dropdown.
    • Select Profit and loss to see income and expense accounts. 
    • Select Balance sheet to see your asset, liability, and equity accounts.
  3. Select Find transactions.
  4. Select the checkbox next to each transaction you want to change.
  5. Select Reclassify.
  6. For the transactions you’re changing, select a new account, class, ‌or location.
    Important: Before you move transactions to Accounts Receivable (A/R) or Accounts Payable (A/P), make sure there's a customer or supplier. Don’t leave these fields blank.
  7. When you’re ready, select Apply.

Related links

QuickBooks Online Accountant