Hello there, @venusmfg. I'm here to help you fix this.
The option to move paychecks directly to another bank account is unavailable. As a workaround, enter the payroll checks manually as journal entries so you can use them to reconcile the account.
You can either combine all of the employees' paycheck totals into one journal entry or create a separate transaction for each employee. To make sure the amounts are accurate, you can run a payroll report (Payroll Summary, Payroll Summary by Employee, or Payroll Details) for reference.
Here's how:
- Click + New on the left panel.
- Select Journal Entry.
- Under the Journal date, enter the paycheck date.
For more details about how to enter the debits and credits for wages and taxes, as well as a sample paycheck, please check the following article: Manually enter payroll paychecks in QuickBooks Online.
I also recommend consulting an accountant on what specific accounts to use to record the transaction to ensure the accuracy of your books. I've also attached some articles about tips and guides to reconcile an account:
As always, you can share your concerns with us in handling your accounts in QBO. My QuickBooks Community team and other QuickBooks users are always ready to help.
