@SheelaAC
RE: The hours showing on the Quarterly Report for some of the employees do not match what is on the payroll summary. The payroll summary IS accurate the quarterly report is inaccurate. There are about 15 employees that worked varying hours but all worked 100 hours or more. On the "Whole Hours Worked" column of the Form 132 for 4th quarter Oregon Quarterly Report it shows some of the employees as working only 6 hours. I can't figure out why this is happening.
The instructions for the form say to report hours worked in the quarter, not hours paid in the quarter, and point out that these are two different things:
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Box 1c. Hours worked during this quarter. Enter the number of hours each employee worked in the quarter. If you don’t track hours for a full time employee, use 520 hours for the report. For fractions or portions of an hour worked by an employee, round up any portion of an hour to the nearest whole hour. Report the actual number of hours worked, both straight time and overtime. Don’t report hours paid for sick leave, vacation leave, or any other hours paid where no work was performed. Even though these hours aren’t reported in box 1c, wages paid
are still included in the subject wages in box 1g. Although you report wages in the quarter they are paid, report hours in the quarter they are worked.
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I have not verified this for the Oregon form because I'm not set up to do so, but I suspect that, like other some other forms, because of these instructions the form code is pulling hours from paychecks based on the pay period, not the check date.
You can check by reviewing the paychecks for the employees that look wrong, especially those paychecks on the cusp of the quarter (just after the quarter starts) and then add up the hours for all the paychecks where the pay period includes the quarter start date.
For the employee you mentioned was paid for 100 hours or more but only has 6 hours on the report, I suspect that the first paycheck in the quarter had a pay period that didn't include the quarter. Or maybe more than one paycheck.
