Let me share some information about adding employer health insurance on W-2s in QuickBooks Online (QBO), Faith-hope.
We appreciate you for contacting our Payroll Support Team about this one. Our payroll services don’t automatically report employer-sponsored health insurance on W-2s. You may need to call us to have it added or take extra steps when filing your W-2s (depending on your payroll service). When you're required to report health insurance on your W-2s, there are some things we need to consider:
- If you reimburse your employees for their healthcare and you have 50 or fewer employees, you may be required to report QSEHRA
- If you're in Vermont, you're required to report health insurance on the W-2s for all employees
- If you file 250 or more W-2s for the year
Then, we can add your health insurance amounts from December 4, 2023, through January 1, 2024, if you have automatic tax payments and filings turned on. If it is turned off, just add your health insurance amounts starting December 2 until you file them with the government. Here's how:
- Click Taxes, then select Payroll Taxes.
- Tap Filings.
- Hit Resources.
- Select W-2s.
- From Employee W-2s, select Edit Box 12/13 on W-2 Copies B, C, & 2 (employee).
- Enter the dollar amount for each employee: (Use Box 12DD for the coverage you provide your employees or use Box 12FF for reimbursements you give your employees).
- Press Submit.
You can check these articles for more insights on how QuickBooks populates W2 and how supported pay types and deductions impact federal taxes and forms: W2 form boxes explained.
Please know the Community has your back. If you need further assistance when working with payroll forms in QuickBooks, click the Reply button and post a comment. I’ll jump right back in to help. Have a good one.
