Allow me to help you with your W-2 form concern, 5123.
If you need to correct any information on an employee's W2 form before filing, you can edit it on their profile. However, if it has already been filed, you'll need to manually create new W-2 and W-3 forms and file them with the Social Security Administration. Check out the steps below:
- Open QuickBooks Desktop and select Employees. Then, Payroll Center.
- Click the File Forms tab and hit the Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
- Select the employee’s last name and hit OK.
- Click the employee(s) who need a W-2c. Select Review/Edit.
- Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
- If Yes - The current QuickBooks Desktop info shows in the Correct information column on the W-2c. Enter the Previously Reported amount for the items that should be corrected.
- If No - The current QuickBooks Desktop info shows in the Previously Reported column on the W-2c. Review each W-2c worksheet and enter the correct amounts in the Correct Information column.
- Review each page and select Next as needed.
- Check the box Check if this is a W-2c (corrected W-2).
- Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. Do this on Federal, State, and local info as needed.
- Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts. Do this on Federal, State, and local info as needed.
You can refer to the General Instructions for Forms W-2c and W-3c in the General Instructions for Forms W-2 and W-3.
For further information on correcting your forms, check out this link: Fix an incorrect W-2 and W-3.
Moreover, check out this article for detailed steps in printing your W-2 and W-3 forms: Print your W-2 and W-3 forms.
Comment below if you have additional questions about managing your W-2 forms. I'll be around to assist you.
