Employees and payroll

Maybe I can help. Have had to deal with this off and on since we started using QB a year ago and our required reporting. I learned by doing much testing in the system to see the affects of the transactions. I also required password for closed/past periods due to others trying to record items in previous periods. I just keep a copy of the changes in our current records for audit purposes (so auditors can see the trail)

I do not agree with just creating a deposit and closing check as paid and it would be difficult to tie Purchase Orders, Bills, and related payments.

For checks voided in same period as check originally cut:

- No change needed. It will net (offset) in for the entire period.

For checks voided in periods AFTER check originally cut:

- If only voiding check for reissue and not voiding the invoice/bill, Locate the check item in the Vendor Center. Then choose the "Reports" tab and "Transaction Journal". Print that for reference. Then VOID the check. It will do the opposite of what your "Transaction Journal" has during the period the check was originally cut. go create a GJE and tell it to "Put this original transaction I had in the Transaction Journal back in" same period and all (HA). Then save the GJE you created. Select "Reverse" and tell it to reverse it in the current period. Yes it will affect prior periods but it will WASH and only affect Cash and Payables.

For checks voided in periods AFTER check originally cut and also voiding the invoice:

- You will do the same step above for voiding the check itself EXCEPT you will also INCLUDE the "Bill/Invoice" transaction. So before you VOID the "Bill/Invoice", go to that "Transaction Journal" also and print that one. As you can see, the Payables account (generally) is netted with both "Transaction Journals" you have (one for check and one for bill/invoice). Do the same steps for recording GJE and Reversal. This just requires going against the Expense instead of Payable account in the end. They will WASH in the end.

To test this out, do these and then rerun your reports and they should not have changed overall for your previous period (the original period recorded).

Feel free to contact me if this is confusing or you have more questions. Hope I can help some as a frequent user and Accountant.