Hi, donnajean.
Yes, you can print and distribute W-2 forms to your employees on a plain paper.
In QuickBooks Online Payroll, you can print W-2 forms in either of the following papers:
- Blank or perforated paper
- Pre-printed W-2 forms.
QuickBooks Online prints W-2 forms that comply with the guidelines outlined in IRS publication 1141: General Rules and Specifications.
You may print government accepted black and white laser W-2 Copy A and W-3 forms on plain paper (there is no need to buy pre-printed red W-2 Copy A or W-3 forms).
The IRS requires the use of perforated paper for any Employee Copy W-2 that is printed on plain paper. You must print these blank paper W-2 forms using black ink.
To get more information about printing W-2 forms, check these articles:
If you require more information about printing W-2 forms in QuickBooks, please let me know. I'll be around to help.
