Hi GibsonsScouts. Knowing how to remove your cheques from a prior accounting year is a great way for preventing errors in your books. If the cheque is included in a previous reconciliation you'll need to undo the reconciliation, delete the cheque, then redo the reconciliation to make sure your totals balance. I highly recommend consulting your accountant for expert advice. If you don't have one, I recommend searching for a QBO accountant in your area using our website here. Once you're on the website, enter your postal code and hit search. You'll get a list of results showing professionals in your area.
Here are the steps to unreconcile individual transactions:
- Select the Gear icon on the Toolbar.
- Under Your Company, select Chart of Accounts.
- Locate the appropriate account for the transaction.
- From the Action column, select View Register (or Account History).
- Identify the transaction to edit.
- In the reconcile status column (indicated by a check mark), repeatedly select the top line of the transaction to change the status of the transaction.
Codes indicate the status of the transaction:
- C - Cleared
- R - Reconciled
- Blank - Not cleared or reconciled
7. Select Save.
Users with access to QuickBooks Online Accountant version can undo an entire reconciliation. Otherwise, if you're using QuickBooks Online, I suggest following the steps above. If the cheque hasn’t been cashed, and hasn't been included in your previous reconciliation, you can void it by following the steps below:
- Select Accounting from the left menu.
- Select Chart of Accounts at the top.
- Select the bank account the check you need to void was recorded under and choose View Register.
- Locate the desired cheque and click to highlight.
- Click Edit.
- On the bottom center click More and select Void.
- Confirm Are you sure you want to void this cheque? by selecting Yes.
Let me know if you have other questions. I'm here to help.
