Welcome to the Community, TSI2024. I'm glad to provide information about sales receipts and invoices in QuickBooks Desktop (QBDT).
The Sales Receipt and Invoice are both sales transactions, which is why there is a double decrease in the amount of inventory items on your report.
We can use the Sales Receipt if you receive full payment at the time of the sale. Meanwhile, use the Invoice to record sales transactions from customers who make no or partial payments during the sale. Thus, we'll only have to use one for each sales transaction.
If you want to maintain accurate data on your inventory items and reports, we can Void or Delete either the Sales Receipt or the Invoice. Please refer to the information I provided to determine whether to keep the transaction as a sales receipt or an invoice.
To proceed with the deletion, we can follow the steps below:
- Open QuickBooks.
- Click the Customers menu. Then, select Customer Center.
- Choose the appropriate customer which the said transaction is under.
- Click the transaction, then select the Manage Transactions ▼ dropdown.
- Hit Edit Selected Transaction. Then, click the dropdown arrow ▼ on the Delete option in the upper section of your screen.
- Select Void or Delete. If you've selected Delete, confirm the deletion by clicking OK.
In addition, you can also review this article that can help you track your Profit and Loss in QuickBooks: Financial Reports - QuickBooks Desktop.
Don't hesitate to reply to this thread if you have additional queries regarding your inventory item and reports in QuickBooks. We're here 24/7 to assist you.
