Other questions
I understand the significance of being able to assign unique part numbers for multiple vendors using the alternate vendors function, wheatbarley36. Allow me to share a workaround for you.
You can utilize the class tracking feature in QuickBooks to organize your transactions by tradenames. First, let's ensure it's enabled from the Edit menu:
- Navigate to the Edit menu, then Preferences.
- Select the Accounting tab, then Company Preferences.
- Turn on the Use class tracking for transactions option.
- You can also switch on the Prompt to assign classes function, which will remind you to select a Class when generating your transactions (optional).
- Once done, hit OK.
Next, create a class for each vendor's tradenames:
- Go to the Lists menu, then Class List.
- Click the Class dropdown at the bottom of the page, then New.
- Enter the vendor's tradename as Class Name.
- Once done, hit OK.
After that, you can assign the tradename when generating a vendor transaction from the Class field:
On the other hand, you can leave the Manufacturer Part Number (MPN) blank when enabling this feature, as suggested by my colleague above. Then, manually generate the MPN when creating a transaction and use the Description column to populate the specification for the item:
Additionally, you can pull up and customize your vendor reports to get a snapshot of your upcoming expense totals in the software.
If you have more questions about managing the alternate vendor function or generating part numbers, hit the Reply button. Our team is always available 24/7 to help you.
