Switch to QuickBooks Online from Desktop
Migrate your QuickBooks Desktop data to QuickBooks Online
Switch to QuickBooks Online and bring your company’s info with you. Migrating your desktop data takes as little as 15 minutes! Make the move to the cloud today.
Compare QuickBooks Online to QuickBooks Desktop
QuickBooks Online is an affordable cloud-based accounting software for small businesses. While QuickBooks Desktop is installed locally on your computer, QuickBooks Online allows you to manage your business’ finances on the go from anywhere that has internet access.
Get real-time cash flow insights and send out invoices on the go while your VAT is automatically worked out in line with the latest VAT percentages. When compared to QuickBooks Desktop, QuickBooks Online offers easier access, more automation and better real-time insights.
|QuickBooks Online||QuickBooks Desktop|
|Pricing||From £6/month||From £26/month|
|Ease of use||Intuitive||Supports more complex accounting|
|Integrated payroll solution||Yes||No|
|Best for||Small business owners who need a flexible, mobile and scalable accounting solution; B2B and service-based businesses; payroll||Business owners who need more advanced features for job costing, inventory and reporting; larger, product-based businesses|
Work from anywhere
See how your business is doing from your laptop or mobile device with the handy QuickBooks app included with your QuickBooks Online subscription. Send invoices, track your expenses and manage cash flow on the go.
Download the app
What small businesses say about QuickBooks
"I started out learning QuickBooks on the desktop version for a previous job, and the software has come a long, long way since then. The online version is well organised, easy to use and in the three years I've been using it I've never run into a single glitch."- Jane R., Owner
"What I loved the most was featured on the online version. I loved that I could share a live bookkeeping with someone else who would help me fix things if I messed up without having to come to my office. I love the whole reporting system. It's so organised and customisable. I love scheduling invoices and splitting transactions. I love that I can report everything in one click."- Jean F., Accountant
"We've used QuickBooks from the very beginning and have no plans to change anytime soon!"- Ricky T., Manager, Operations and Finance
Frequently asked questions
How do I move data from QuickBooks Desktop to QuickBooks Online?68% of our customers move their Desktop data themselves - and in as little as 15 minutes! To switch from QuickBooks Desktop to QuickBooks Online, you simply need to prepare your data and copy it over.
First, update to the latest version of QuickBooks. Now, you’re ready to export your data (don’t worry, it won’t be deleted from QuickBooks Desktop).
If you’ve already set up a QuickBooks Online account, select ‘I’m ready to move’ - otherwise, you can start your free one-month trial. Once you’ve confirmed that your data is ready to be copied over, you can sign in to QuickBooks Online or create a new account. Once your account is set up and you have your QuickBooks Online login credentials handy, you can upload your data. Please note that this may take a few minutes. Finally, you’ll receive an email when the process is complete. This how to video will guide you through the migration process.
What happens to my existing data in QuickBooks Desktop?When you switch from QuickBooks Desktop to QuickBooks Online, your original data in QuickBooks Desktop remains untouched in its original form. This means you can always retrieve your old data. Keep in mind, however, that QuickBooks Online and QuickBooks Desktop don’t sync. Our award-winning customer service is available if you run into any problems.
Does QuickBooks Online sync with QuickBooks Desktop?No, QuickBooks Online is a completely independent version of QuickBooks and doesn’t sync with QuickBooks Desktop. Once you’ve made the switch, you will be able access QuickBooks Online from your browser or mobile device using your QuickBooks Online login credentials. Keep in mind that these may be different from your QuickBooks Desktop login credentials.
How do I know if my data has been imported correctly?Once you’ve moved your data from QuickBooks Desktop to QuickBooks Online, you can log in to QuickBooks Online and compare the data found on Desktop with the data you have in QuickBooks Online.
How do I create a new user in QuickBooks Online?Adding a new user to QuickBooks Online is easy. Sign in to QuickBooks Online, select the ‘Settings’ icon and click ‘Manage Users’. Select ‘Add User’ and choose the type of user you’d like to create. Enter the new user’s name and email address and click save. Now your new user just needs to accept the invite. Learn more about managing users here.
Can I add my accountant as a user in QuickBooks Online?Yes, you can invite your accountant as a user in QuickBooks Online. In fact, switching to QuickBooks Online makes it easier to collaborate with your accountant and share your financial data in real time.
Read our guide to find out how to add an accountant to QuickBooks Online.
Can I run Payroll in QuickBooks Online?Yes - with QuickBooks Online, you can automise payslips, pension submissions and pay runs, saving you hours of admin time each month. When it’s time to pay PAYE and National Insurance Contributsion, our cloud-based accounting software does the calculations for you and lets you submit your figures directly to HMRC.
Does QuickBooks Online offer cash flow forecasting?Yes, QuickBooks Online offers accurate cash flow forecasting based on recurring transactions and real time financial data. Get an overview of two years’ worth of transactions, run up-to-the-minute cash flow reports and see where you stand for the next 90 days.
What is the difference between QuickBooks Online and QuickBooks Online Accountant?QuickBooks Online is for small business owners, whereas QuickBooks Online Accountant is specifically designed for accountants and bookkeepers. The two products integrate allowing you to work together in real-time and share information securely.
Can I switch from Sage 50 to QuickBooks Online?Yes, you can use Dataswitcher to migrate from Sage 50 to QuickBooks Online. To make sure your data is converted successfully, there are some steps you need to follow before you begin your migration. A step-by-step guide can be found here.