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Intuit

Add, edit, or inactivate an employee

You can easily add, edit, or inactivate employees in QuickBooks Online even without subscribing to payroll.

Add an employee

  1. Select Employees.
  2. Select Add an employee.
  3. Enter the employee's information.
  4. Select Save.

You can repeat these steps to add additional employees.

Edit an employee's information

  1. Select Employees.
  2. Under Action, select Edit.
  3. Edit the information you want to change.
  4. Select Save.

Make an employee inactive

  1. Select Employees.
  2. Under Action, select the drop-down beside Edit.
  3. Select Make Inactive.

If you decide to make the employee active again:

  1. Select the Gear icon below Add an employee.
  2. Select Include inactive.
  3. Select Make active.