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Enter a weekly timesheet

Learn how to enter a weekly timesheets in your QuickBooks Online.

This is useful for your business for entering the total hours worked of your employee or supplier for the week. If you need to enter a single timesheet, get more help here.

  • Weekly timesheets are non-posting transactions. This means they will not show on reports like Profit and Loss until contents of the timesheets have been added to a sale for expense type transaction.
  • Timesheets only allow a single hourly rate. If you need to enter multiple hourly rates, you can sign up for a QBO Payroll subscription.

What you should do?

  1. Select the Plus icon at the top, then Weekly Timesheet.
  2. From the drop-down, choose the name of the employee or supplier.
  3. Select the week for which you want to record activities.
  4. For each type of activity, enter an activity line:
    1. Choose a customer name if you want to bill the activity to the customer or track expenses for the customer.
    2. Complete the following optional fields. Note: If you don't see the fields, they are turned off. You can turn them on by going to your Company settings (or Account and settings).
      • Service: If you use services to enter time, choose a service that represents the activity.
      • Class
      • Location
    3. Enter a description of the activity. Note: If the activity is billed to a customer, the Description appears on their invoice, depending on your company settings. Text for the description appears automatically if you select an item from the optional Service field.
    4. Tap the Billable checkbox if you want to bill the activity to the customer. Enter a rate per hour then select Taxable if applicable.
      Note: Turn on this option, Go to the Gear icon, then tap the Make time activities billable checkbox.
  5. For each day of the week this activity occurred, enter the number of hours spent on the activity for that day. You can add more activity lines if needed or clear all lines and begin again. If activities for this week are similar to last week's, you can select Copy last timesheet at the bottom of the form.
  6. Select Save.