Learn how to create a company file from an existing one in QuickBooks Desktop.
You can create a new company file by copying an existing one, an using the Condense Data utility to remove all transactions. The copy will keep your accounts, lists (customers, vendors, items, etc.), templates, and preferences from the original company.
We show you the two steps to create a new company file from an existing one.
Note: For QuickBooks Desktop Payroll services: If you are using Direct Deposit, E-file, or E-pay, make sure your subscription is active in one company only.
Copy an existing Desktop company file
Here's how to copy an existing QuickBooks Desktop company file.
Restore your backup company file. Save the backup to a folder where you want to keep your new company file. And then rename the file. (Note: This creates a copy of the original company file, with a different name.)
Review the new company file.
Remove all transactions from a copied company file