Checks are written orders to a bank used to pay a stated amount from the drawer’s account. Checks are considered good as cash.
In QuickBooks Desktop, you use regular checks to pay for fixed asset, inventory and non-inventory part, service, other charges, and any expense you track. You can also use this form to put money into a petty cash account or pay credit card dues. To write checks, go to the Banking menu and select Write Checks.
Other Check forms
Before you start, be sure you understand the difference between deleting and voiding a check.
Voiding a check changes the amount of a check to $0.00. VOID is added to the Memo field. You can always re-enter a voided check. Do this if you want to keep a record of the check in QuickBooks.
Deleting a check removes the record of the transaction from QuickBooks. It’ll be like it never happened. You can’t undo this, but you can re-enter a deleted check.
Void a written check
Void a blank check
Delete a check
Currently, QuickBooks does not have the functionality to print Magnetic Ink Character Resolution (MICR) fonts on checks. You can check Intuit Marketplace for a third party software package designed to print MICR font.
For detailed steps on memorizing checks, see Create an automatic recurring payment (check) to a vendor.
When setting up users in a role to write checks, QuickBooks requires users to have access to a bank account. If you are using QuickBooks Desktop Enterprise and you do not want a user to see sensitive or confidential transactions in the bank register such as payroll, create a bank sub account. This gives you the ability to limit which of your bank accounts a given user can write checks from or view.
This method could be reversed to keep payroll or other confidential transactions in a sub account accessible only to users who need access to the information. Specified users could be given access to the primary account for various register activities and not be able to see the confidential transactions from the sub account.
When you write a check, the check number is always the same even after saving a check with a different number. The next check number is stored in the Check Number Queue therefore, the queue is damaged and must be repaired. Try the following solutions to fix the issue:
When you open the check register or Write Checks window, the option to include class information is missing. Checks and Deposits do not have source classes. You can add target classes by using the Splits button at the bottom left of the check register window.
If you open the register and the Class field, Restore, or Record buttons are missing, close out of the window and reopen while holding the Shift key. If this fails to resolve the issue, please check your font DPI settings and screen resolution to ensure they are optimized to display QuickBooks properly.