Learn how to reconcile your accounts so they match your bank and credit card statements.
Just like balancing your chequebook, you need to review your accounts in QuickBooks to make sure they match your real-life bank and credit card statements. This process is called reconciling.
We recommend reconciling your checking, savings, and credit card accounts every month. Once you get your bank statements, compare the list of transactions with what you entered into QuickBooks.
Step 1: Review your opening balance
If you’re reconciling an account for the first time, review the opening balance. It needs to match the balance of your real-life bank account for whatever day you choose to start tracking the account in QuickBooks.
If you forgot to enter an opening balance but you're already tracking transactions in the account, don't worry. Here's how to enter an opening balance manually later on so your accounts stay balanced.
If you recently entered older transactions that come before your opening balance, here's how to reconcile them.
Step 2: Start your reconciliation
Once you get your bank statement, you can start reconciling.
If you're reconciling multiple months, start with your oldest bank statement. Reconcile each month separately, one statement at a time.
- In QuickBooks Online, select Settings ⚙ and then select Reconcile. If you're reconciling for the first time, select Get Started first, then Let's do it.
- From the Account ▼ drop-down menu, select the account you want to reconcile. Make sure it's the same one on your statement.
- Do a quick review before you start:
- Last statement ending date: Make sure your bank statement starts the day after your last reconciliation.
- Beginning balance: Make sure the beginning balance in QuickBooks matches the one on your bank statement. This is the account's balance at the beginning of the time period you're reconciling. Here’s what to do if they don't match.
- Enter the Ending balance and Ending date as it's written on your bank statement. Some banks call the ending balance a "new balance."
- When you're ready, select Start reconciling.
- Select Finish now, then Done.
|Important: If you see a message about issues with a previous reconciliation, select We can help you fix it. You'll need to fix them before you start.|
How to pay your bill:
- Select Pay a bill or a portion of the bill now.
- Select Enter a invoice to pay later.
How to see a reconciliation report:
- Select View reconciliation report.
Step 3: Compare your bank statement and QuickBooks
To reconcile, simply compare the list of transactions on your bank statement with what's in QuickBooks. The tricky part is making sure you have the right dates and transactions.
If a transaction doesn't appear on your statement, don't mark it as reconciled. When you're done reviewing your statement, you'll know everything made it into QuickBooks.
The steps for reconciling accounts connected to online banking are slightly different from accounts that aren't connected. Follow the section for the type of account you're reconciling.
Next steps: Review or change reconciliations
To review a past reconciliation:
- Go to the Accounting menu and select Reconcile.
- To see past reconciliations by date, select Summary.
- To see past reconciliations by account, select History by account.
- Use the drop-down menus to select the account and date range.
You can also print or export your reconciliation reports if you need to share them.
Edit completed reconciliations
After you reconcile, you can make changes. Keep in mind, going back and editing things can unbalance your accounts since you'd change the ending balance. It also affects your beginning balance for your next reconciliation.
If you adjusted a reconciliation, or need to start over, we highly recommend you reach out to your accountant. These kinds of changes get complicated and quickly unbalance your accounts.
If you ever need help reconciling your accounts, use our reconciliation guide.