Use the Who's Working window for QuickBooks Time

Learn how to use the Who’s Working window for QuickBooks Time.

Learn how to:

• Access the Who’s Working window
• Determine a team member's current status
• Filter and sort the list
• Display by crew or group
• Track team members
• Clock in and out a team member
• Create a team member timesheet
• Edit or delete a team member timesheet

Access the Who’s Working window

1. Sign in to QuickBooks Time.
2. Select Who’s Working. 

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Determine a team member's current status

• Green dot: On the clock
• Orange dot: On a break

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Filter and sort the list

To filter the list:

Under Filter, select either All team members or On the clock to show.

To sort the list:

Under Sort or Sort / Group, select one of the following:

• Clock-in (recent to old)
• Day total (high to low)
• Name (a-z)
• Location (GPS)
• Customer or Job (a-z)

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Display by crew or group

In QuickBooks Time, under Sort or Sort / Group, select Show in groups.

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Track team members

Team members see only their own GPS points. Managers see the locations of team members they manage. Admins see all team members' locations.

To learn about this feature and how to use it, see How to use GPS tracking as an admin/manager.

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Clock in and out a team member

To clock a team member in:

1. Go to Who's Working and select All team members under Filter.
2. Next to the team member's name, select icon.
3. Tick the Currently working box, then select Save.

To clock a team member out:

1. Select the team member's name, then select icon.
2. Untick the Currently working box, then select Save.

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Create a team member timesheet

1. Go to Who's Working and select All team members under Filter.
2. Next to the team member's name, select icon.
3. If necessary, adjust the displayed Time In and Time Out times, and fill in the required fields.
   Note: If the Time Out is not visible, untick the Currently working box.
4. If the team member is still working, tick the Currently working box then select Save.

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Edit a team member timesheet

Team members who are clocked in or on a break:

1. Go to Who's Working and select On the clock under Filter.
2. Select the team member's name, then select icon.
3. Edit the information, and select Save.

Team members who are off the clock:

1. Go to Who's Working and select All team members under Filter.
2. Next to the team member's name, select icon.
3. Edit the information, and select Save.

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