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Add and view timesheet signatures in QuickBooks Time

by Intuit Updated 5 months ago

Notes:

  • This feature is part of the QuickBooks Time Elite product.
  • A signature can only be added via mobile app, but they can be viewed anywhere a timesheet attachment can be viewed.
  • Your mobile app must be fully up-to-date to access and use signatures.
  • This feature is not available for personal accounts.

Enable timesheet signatures

  1. Go to Company Settings > Time Options > Time Entry.
  2. Check Capture signatures for timesheets.

Sign a timesheet

  1. Open QuickBooks Workforce, and select Track Time.
  2. Select Time Clock, then Clock in.
  3. On your open timesheet in Time clock, select Add signature.
  4. Use your finger in the field provided to sign your name.
  5. Type your name and select Save.

Note: Only one signature can be added per timesheet.

Redo a signature

  1. In the Workforce app, go to Track Time, then Time clock.
  2. Select the box with your signature in it, then select Clear.
  3. Repeat the steps to add your signature.

View a timesheet signature

There are many places to view Timesheet Signatures. In most places, the signature will appear listed as an Attachment.

Using the Payroll Report

  1. Go to Reports, then select Payroll Report (run as usual).
  2. At the top, select Open as PDF.
  3. In the new window, signatures will be visible next to associated timesheets.
    OR
  4. In the Payroll Report, select Expand All.
  5. Under the Attachments column, select the photos link to view signatures.

Using the Projects Report

  1. Go to Reports, then select Project Report (run as usual).
  2. At the top, select View Timesheets, then Open as PDF.
  3. In the new window, signatures will be visible next to associated timesheets.

Using Time Entries > Timesheets

  1. Go to Time Entries > Timesheets > Find a timesheet.
  2. In the Attachments column, select 1 photo(s) (the number may vary if there are also photos attached to the timesheet, along with the signature).
    Note: If you do not see the Attachments column, select the Gear icon (gear) and ensure the “Attachments” column is enabled.

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