View QuickBooks Time timesheets

Learn how to view your team members’ timesheets in QuickBooks Time.

View the actions taken related to the selected timesheet, including clock-ins, job or customer switches, clock-outs, edits, and more.

View timesheets

1. In QuickBooks Time, go to Time Entries and select Timesheets.
2. Select My for your own timesheet or All for you and your team members’ timesheet.
3. Search and select your name or your team member’s name.
   Note: If you select My, then the search option is not visible.
4. For the date, select Today or select Day, Week, Month, Year, or Pay period from the ▼ dropdown.
5. Select the calendar icon to select a different date.

Interact with timesheet records

1. In QuickBooks Time, go to Time Entries and select Timesheets.
2. There are three actions you can take next to any timesheet that isn’t locked.
   1. Select the edit icon  to make changes to a timesheet.
   2. Select the view log icon  to view all timesheet history, including edits.
   3. Select the delete icon  to delete a timesheet.
3. Manager edits are indicated by Edited by Manager, which appears when you hover over the edit icon at the start of the timesheet. To view these edits, select the view log icon next to the timesheet. The user field is displayed in red for manager edits.
4. If the Location column is displayed:
   • If you have location tracking turned on, select display map to view the associated GPS map.
   • If QuickBooks Time Web displays, this indicates time tracked from a computer's web browser.
   • If Automated displays, it was a clock in performed automatically for the user, like after an automatically ended break.

Customise the display

1. Go to Time Entries and select Timesheets.
2. Select the settings icon ⚙ next to the Notes column.
3. Select which items you want to display from Show columns (max 6). Only 6 columns can be displayed at a time, including any custom fields you’ve set up, photo attachments, and geofencing flags. 
4. Tick Wrap text to expand the rows to make all text entries visible.

Understanding Timesheet Details

You can customise which column you want to display or hide.

• Time in - out
• Billable
• Customer
• Service Item
• Class
• Location
• If the Location column is displayed: If you have location tracking turned on, select the location icon to "display map" to view the associated GPS map.
• If Attachments is displayed: If you have attachments turned on, select the paperclip icon to view the attachments.