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Manage employees in QuickBooks without payroll

by Intuit•1• Updated 2 weeks ago

Learn how to add an employee in QuickBooks when you don’t have a payroll subscription.

If you don’t use QuickBooks Online Payroll to pay your employees and process payroll tax payments and forms, you can still add your employees to QuickBooks.

Add an employee

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Add an employee.
  3. Add your employee’s name, email address, and hire date. 
  4. Select Add employee.

Edit an existing employee

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select your employee.
  3. Select Start or Edit on the section you want to update. If you aren’t sure what section to choose, see the table below.
  4. When finished, select Save.
TabInfo that can be changed
Personal infoname, address, birth date, Government ID, phone number, email address, gender
Employment detailsEmployee status such as inactive, hire date, manager, department, job title, employee ID, and billing rate
Emergency contactName, relationship, phone number, email address
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