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3 helpful votes

How to remove a billable expense charge

To remove a billable expense charge:

  1. From the left menu, select Sales.
  2. Select Unbilled Activity.
  3. Select the name of the customer the charge was marked billable to.
  4. In the Transaction List, select the billable expense charge you need to correct.
  5. Select Expense (or Cheque) at the top. This redirects users to the specific transaction marked as billable.
  6. Find the items you marked as billable.
  7. Uncheck the box in the Billable column.Note: For billable cheques, you need to select the Cheque link at the top to open the transaction.
  8. Select Save and close.

Hide unbilled expenses by batch

To mass remove unbilled expenses showing up when you create invoices:

  1. Log in to your QuickBooks Online account.
  2. Go to
  3. In the Date field, enter the appropriate date. QuickBooks will hide any unbilled expenses created before that date and will mark them as Closed.

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Re: How to remove a billable expense charge

Is there anyway to batch mark unbilled time from 'billable' to 'unbillable', per project / customer?

QuickBooks Team

Re: How to remove a billable expense charge

Hi Daniel!


It would be faster if we can make time activities not billable in batch. However, this option is not offered at the moment. You'll want to open each of activity transactions to remove the check mark in the Billable check box.



If there's anything that I can help, feel free to reply below.