Enter a weekly timesheet in QuickBooks Online

Learn how to enter a weekly timesheet in QuickBooks Online.

With weekly timesheets, you can enter the total number of hours worked by your employee or supplier for the week.

If you need, you can also learn more about entering a single time activity sheet.

Weekly timesheets are non-posting transactions. This means they don't show up on reports like Profit and Loss until you add them to a sale or expense. Tip: Timesheets only allow a single hourly rate. If you have employees and need to track multiple hourly rates, set them up in QuickBooks Payroll.

Note: If you use QuickBooks Time, you'll track time a different way.

Depending on the role you've set in QuickBooks Online, you may or may not see certain fields.

1. Select + New.
2. Under Team, select Weekly timesheet.
3. Using the Name ▼ dropdown, select the name of the employee or supplier you want to record the timesheet for.
4. Select a week from the ▼ dropdown, you want to enter the time for.
5. Complete rest of the fields.

   Note: To change the days available and fields displayed, select Settings ⚙ beside time Total.

   • Customer or project: Select the customer or project you want to bill the activity to, or track expenses.
   • Service: Select the service that represents the activity.
   • Location and Class: Check out how to turn on these features if they're not available.
   • Pay type: Select the Pay type from the ▼ dropdown menu.
   • Cost rate (per hour): Enter the total cost incurred for each employee.
   • Billable: Tick the Billable (/hr) box and enter the rate, if you want to bill the activity to the customer. Then, tick the Taxable box, if applicable.A customer is required for this field to be turned on.
   • Duration: Enter the number of hours and minutes your employee or supplier worked on this activity.
   • Notes: Enter a description of the activity.
     • If the activity is billed to a customer, the description appears on their invoice, depending on your company Settings ⚙.
     • If you select a Service (optional), the description appears automatically, provided it has been added while creating the service.
6. Once you're done, select Save or Save and close.
   Note: If you don't see some of the fields above, they are turned off. You can go to Settings ⚙, select Account and settings, and turn them on from their respective sections.

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