Enter a single time activity timesheet in QuickBooks Online

Learn how to enter a single timesheet in your QuickBooks Online.

This is useful for your business when entering or editing a single day or event at a time. If you need to enter a weekly timesheet, get more help here.

Enter the timesheet

1. Select + New.
2. Select Single time activity.
3. Enter the date the activity occurred in the Date field. Note: The current date is automatically entered on the date field, but you can change it if necessary.
4. From the dropdown ▼, select the name of the employee or supplier.
5. For each type of activity, enter an activity line:
   1. Choose a customer from the dropdown ▼ if you want to bill the activity to the customer or track expenses for the customer.
   2. Complete the following optional fields. Note: If you don't see the fields, they are turned off. You can turn them on by going to your Account and settings.
      • Service: If you use the services to enter time, choose a service that represents the activity.
      • Class
      • Location
   3. Enter a description of the activity. Note: If the activity is billed to a customer, the description appears on their invoice, depending on your company settings. If you select an item from the optional Service field, text for the description appears automatically.
   4. Select the Billable checkbox if you want to bill the activity to the customer. Enter a rate per hour. Note: To turn on this option, go to Settings ⚙, then select Account and settings, then the Time tab to turn on Allow time to be billable.
6. Enter the number of hours and minutes worked in the Time field. Note: Select the Enter Start and End Times checkbox to enter the start and end times, and the amount of time taken for a break.
7. Select Save or Save and close.