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How do holidays impact payroll direct deposit?

This guide helps you understand how Canadian holidays impact payroll for employees paid by direct deposit.

When are payroll transmissions due?

A payroll transmission is when direct deposits (pay cheques) are sent to Intuit to be processed. The deadlines are:

  • QuickBooks Online Standard Payroll: Two business days before the cheque date, before 8 pm ET. Federal banking holidays are not considered business days.
  • QuickBooks Online Advanced Payroll powered by Wagepoint: Three business days before the cheque date, before 12 pm ET. Federal banking holidays are not considered business days. For more information on processing direct deposit during the holidays for QuickBooks Online Advanced Payroll, follow this link.

Note: If you're scheduled to submit a direct deposit on a holiday, be sure to take the processing times listed above into consideration.

If a Federal Reserve statutory holiday falls on a scheduled payday, or one or two days following a scheduled payday, you may need to adjust your pay cheque date or send in your payroll earlier than you would otherwise.

For example, if the cheque date is Tuesday and Monday is a holiday, send your pay cheques by:

  • QuickBooks Online Payroll: the preceding Thursday before 8 pm ET. (The timestamp can't be later than 7:59 pm ET.) The debit occurs on Friday.
  • QuickBooks Online Advanced Payroll: the preceding Wednesday before 12:00 pm ET. (The timestamp can't be later than 11:59 am ET.) The debit occurs on Friday.

If a payday falls on a banking holiday, the following information will help determine what will happen with your normal payroll dates:

  • If no changes are made to your payroll, direct deposit pay cheques will be posted on the first business day after a statutory holiday.
  • If you want to pay employees before the holiday, adjust the pay cheque date accordingly. You'll also need to adjust your submission date to allow for the two business days needed to process payroll and direct deposits. (Holidays are not considered business days.) If your date change includes the leap year day, February 29, verify your computer/operating/calendar system recognizes the date.

A list of holiday deadlines

The following is a list of deadlines for holidays.

For the Christmas holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 12/25/2019, you should:

  1. Change your pay cheque date for your direct deposit employees to Tuesday, 12/24/19.
  2. Send your payroll before 8 pm ET on Friday, 12/20/19.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

To allow for the Christmas holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 12/26/2019, you should:

  1. Change your pay cheque date for your direct deposit employees to Wednesday, 12/24/19.
  2. Send your payroll before 8 pm ET on Friday, 12/20/19.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

To allow for the New Year's Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 01/01/2020, you should:

  1. Change your pay cheque date for your direct deposit employees to Tuesday, 12/31/20.
  2. Send your payroll before 8 pm ET on Friday, 12/27/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Family Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 2/17/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Tuesday, 2/13/20.
  2. Send your payroll before 8 pm ET on Thursday, 2/11/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Yukon's Heritage Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 2/21/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Thursday, 2/20/20.
  2. Send your payroll before 8 pm ET on Tuesday, 2/18/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Good Friday holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 4/10/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Thursday, 4/09/20.
  2. Send your payroll before 8 pm ET on Tuesday, 4/07/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Victoria Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 5/18/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 5/17/19.
  2. Send your payroll before 8 pm ET on Wednesday, 5/15/19.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the St. Jean Baptiste holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 6/22/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 6/19/19.
  2. Send your payroll before 8 pm ET on Wednesday, 6/16/2020.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Canada Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 7/1/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 6/26/19.
  2. Send your payroll before 8 pm ET on Wednesday, 6/24/2019.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Civic holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 8/3/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 8/3/20.
  2. Send your payroll before 8 pm ET on Wednesday, 7/29/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Labour Day holiday, you'll need to send payroll a day earlier than usual. . Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments. Since September 1st falls on a Sunday, the Labour Day holiday will be observed on Monday, September 2nd.

If your normal pay cheque date is on 9/7/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 9/4/20.
  2. Send your payroll before 8 pm ET on Wednesday, 9/2/19.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Thanksgiving holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 10/12/20, you should:

  1. Change your pay cheque date for your direct deposit employees to Friday, 10/09/20.
  2. Send your payroll before 8 pm ET on Wednesday, 10/07/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Remembrance Day holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 11/11/19, you should:

  1. Change your pay cheque date for your direct deposit employees to Tuesday, 11/10/20.
  2. Send your payroll before 8 pm ET on Friday, 11/6/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

For the Christmas holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 12/25/2019, you should:

  1. Change your pay cheque date for your direct deposit employees to Thursday, 12/24/20.
  2. Send your payroll before 8 pm ET on Tuesday, 12/20/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

To allow for the Christmas holiday, you'll need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labour Standards Act and ensure timely payroll tax payments.

If your normal pay cheque date is on 12/26/2020, you should:

  1. Change your pay cheque date for your direct deposit employees to Thursday, 12/24/20.
  2. Send your payroll before 8 pm ET on Monday, 12/21/20.
Note: Accounts are typically debited before regular banking hours. Make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

Now you have a better understanding of how Canadian holidays impact payroll for employees paid by direct deposit.

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