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Run payroll in QuickBooks Desktop Payroll

by Intuit• Updated 1 month ago

You can create and run payroll for your employees in QuickBooks Desktop Payroll. This process involves entering employee hours, reviewing pay details, and submitting the payroll for processing. This guide explains the steps to run scheduled or unscheduled payroll for employees paid by paper cheque.



Prerequisites

  • Not sure which payroll service you have? Here's how to find it.
  • If you have QuickBooks Desktop Payroll Assisted or direct deposit paycheques, send your payroll information and direct deposit paycheques to Intuit.
  • Before you can run payroll, you must set up payroll.
  • Ensure your employee information and tax settings are up to date. 
Note: If you need to create a cheque outside these two payroll runs, you can create a termination paycheque or process a late payroll.


Run payroll

To run scheduled or unscheduled payroll for your employees, or to send an employee their final paycheque, follow these steps. 

  1. Go to Employees and select Pay Employees.
  2. Select Scheduled Payroll, Unscheduled Payroll, or Termination Cheque.
    • Skip to step 4 if you need to run an unscheduled payroll
  3. Select the appropriate schedule, then select Start Scheduled Payroll.
    Tip: Make sure you have a pay schedule set up in the Create Pay Cheques table located in the Pay Employees tab. To create a schedule, select the Payroll Schedules â–Ľ dropdown and select New.
  4. Verify the pay period end date, cheque date, and bank account.
  5. Select the employees you want to pay.
  6. Enter hours worked. There are 2 ways to do this:
    • Manually through the grid
    • Automatically if you are using timesheets
  7. To see everyone's paycheque details, select Open Pay Cheque Detail.
  8. Select Save & Next to go to the next employee, or select Save & Close to go back to the Enter Payroll Information window.
  9. Select Continue.
  10. Review the Cheque/Direct Deposit printing options in the Review & Create Pay Cheques window.
  11. Verify the amounts for each employee, and select Create Pay Cheques.
  12. Select Print Pay Cheques or Print/Email Pay stubs now or later as desired.
  13. Select Close.


Result

Your payroll is submitted for processing. You can now access, print, and distribute paycheques and pay stubs.



Next steps