View your schedule in another calendar system

Learn how to view your QuickBooks Time schedule in other calendars outside QuickBooks Time. 

If you have QuickBooks Online Essentials, QuickBooks Online Plus, QuickBooks Online Advanced, QuickBooks Online Accountant, or QuickBooks Online Payroll Premium or QuickBooks Online Payroll Elite, you can sync the time schedules you have there with other calendars outside QuickBooks.

Notes:

• The non-QuickBooks Time calendars initiate the syncs, and each has a different sync rate. To view the most up-to-date schedule, we recommend you view the schedule in QuickBooks Time.
• The QuickBooks Time schedule can't sync data from other calendars, QuickBooks Time data only syncs to the non-QuickBooks Time calendar.
• Time off that displays in the QuickBooks Time schedule won't sync to the other calendar, because it isn't a scheduled shift.
• Steps 3–4 work only in QuickBooks Time.

Sync your schedule

1. In QuickBooks Online, Follow this link to complete the steps in product Or, in QuickBooks Time, go to Schedule.
2. Select Actions ▼ dropdown, then Subscribe to Calendar.
3. In the Schedule to Subscribe section, select the schedule you want to subscribe to.
4. Select Copy Link, then Close. If Copy Link doesn’t display, press Ctrl+C (for Windows) or Cmd+C (for Mac) to copy the link.
5. Go to your other calendar, locate the Subscribe feature, and paste the QuickBooks Time link into the appropriate field. Here are instructions for the current versions of the most commonly used calendars:
   • Google Calendar (also used with Android devices)
   • Calendar app for iPhone and other iOS devices
   • Apple Calendar version (Mac)
   • Outlook web app