The typical processing timeline for QuickBooks Payroll direct deposit is as follows:
- Payroll is approved and direct deposit information is sent to Intuit.
- Payroll is offloaded.
- Funds are deposited on the paycheque date.
Payroll approved and direct deposit information is sent to Intuit
During this stage of the processing timeline, the status of the transaction is listed as pending. It is necessary to transmit payroll information to Intuit before 5:00 PM (PT) at least 2 banking days before the pay date if there's a need to void any of the paycheques or send additional paycheques. Note that additional time may be necessary if your Payroll account was set up with longer lead times.
Note: Paycheques can be created and transmitted up to 45 days in advance.
At 5:00 PM (PT), the payroll offloads.
Payroll is offloaded
Following the offloading, the direct deposit payroll is electronically sent to Intuit's Automatic Clearing House for processing.
Intuit will debit your bank account 1 banking day before the paycheque date.
The debit from your bank account can happen any time within a 24-hour window.
Funds are deposited on the paycheque date
The employee's bank has until 11:59 PM (PT) on the cheque date to post the funds to the employee's bank account. The time of the direct deposit posting or availability of funds is determined by the employee's bank and is not controlled by Intuit.
If the paycheque date falls on a non-banking day, the funds will be posted in the employee's bank account on the next banking day.
Frequently asked questions
Can a direct deposit payment be cancelled after it's sent?
Intuit cannot stop the direct deposit transaction process after 5:00 PM (PT) at least 2 banking days before the paycheque date. For example, if you've scheduled an employee's paycheque for direct deposit on Friday, you can delete it up until 5:00 PM (PT) on Wednesday. If you wait until later than this designated time and date, the money will have already been transferred.
If Intuit hasn't yet processed the paycheque, you can delete it and keep the money in your account, even if you've already approved the paycheque.
Can Intuit remove funds from a current employee's bank account if it has already been deposited?
Intuit can't remove money from a current employee's bank account. Work directly with your employee to retrieve the money, then contact Intuit so we can delete the paycheque for you.