Set up pay schedules

As a business owner, managing payroll schedules can seem like a daunting task. Fortunately, QuickBooks Online Payroll Advanced provide an easy-to-use payroll feature that simplifies the process. This article guides you through the steps of setting up and managing pay schedules.

It’s helpful to establish the frequency of pay runs for your employees before running payroll. You can assign different pay periods to different employees or use a single schedule for everyone.

Update pay schedule

Follow this link to complete the steps in product

1. Select the employee you want to update.
2. Edit the Employment details section.
3. Select an existing pay schedule from the Pay Schedules drop-down menu.
4. If you need to create a new one, select Add pay schedule.
5. Select Save.

Note: If you mark the Use this pay schedule as the default for employees you add after this one field, that pay schedule will automatically assign to all new employees you add.

Add a new pay schedule

When adding a new pay schedule, complete the following fields:

• Pay frequency: Choose from Every week (52 times a year), Every other week (26 times a year), Twice a month (24 times a year), or Every month (12 times a year).
• Next payday
• End of next pay period
• Pay schedule name

After creating a new pay schedule

Once created, you can select this schedule for existing and new employees. You must update this setting on each employee individually if multiple employees are on the same schedule. You can change the pay period for each employee in the employee window.

Related articles

Set up and manage your Auto Payroll

Set up and manage schedules for QuickBooks Online Payroll