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Box 15C on the Record of Employment does not match payroll details or paycheque list

by Intuit• Updated 5 months ago

Box 15C, or Insurable Earnings by Period, has a unique method of reporting employee earnings. The form requires about one year’s worth of consecutive pay periods prior to the termination date.

Note that this does not always match up with Box 15B (total insurable earnings), which only requires about half a year.

Pay period

The most recent pay period goes in the box marked P.P. 1 (Pay Period 1). Each box represents one pay period as defined by the employee’s pay schedule.

Note: The amount does not always match the individual paycheques, according to the form specifications from the CRA. Some pay types are recorded by pay date and are added into the next period’s total.

Payroll pay type examples

Here are some examples of QuickBooks Payroll pay types and how they are reported on the Record of Employment:

Reported by pay period of cheque

Salary/ Regular Hours
Vacation (when taken as hours off from work)
Stat holiday hours
Commission pay
Other Earnings

Reported by pay date of cheque

Bonus pay
Allowance pay
Vacation (when paid out as the percentage of gross)

Does not report on any period, non-insurable earnings

Reimbursement pay
EETax (only shows on bonus cheques with specified net amounts)

Frequently asked questions

What about prior payroll?

Prior payroll will often be a lump sum pay cheque with a pay period of several months, and will always appear on the Record of Employment in the box that contains the end date of the historical cheque. To complete the form, the employer may need to consult their previous records to further distinguish those periods.

The maximum number of periods to record depends on the pay schedule type.

Why do my part-time employees have blank pay periods?

If you have a part-time employee who goes pay periods without working, QuickBooks Online records a pay period for any period the employee was employed. For example, if the pay period is weekly and the employee was employed for 10 weeks but only worked 6 of those weeks, 4 pay periods will be recorded as $0.00. While we are compliant with CRA standards, you may decide to create a manual Record of Employment.

My employee didn't work, but still has a small amount of pay for the pay period. Why is that?

Vacation pay earned by an employee will be reflected in the following pay period on the Record of Employment as insurable earnings.

Helpful information on the Canada Revenue Agency website

The following CRA links provide information about the Electronic Record of Employment and how different pay types are recorded:

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