Run payroll reports

Learn how to run, print, and customize payroll reports in QuickBooks Online Payroll and QuickBooks Desktop Payroll.

Do you want to get a closer look at your business' finances? There are several payroll reports you can use to view useful info about your business and employees. We'll tell you about these reports and how to access them.

In this article, you'll learn how to:

• See a list of payroll reports
  • In QuickBooks Online Payroll
• Access payroll reports
  • In QuickBooks Online Payroll
  • In QuickBooks Desktop Payroll
• Access Sick, vacation, or time off reports
  • In QuickBooks Desktop
• Mark as Favourite
  • In QuickBooks Online
  • In QuickBooks Desktop
• Customize reports
  • In QuickBooks Online
  • In QuickBooks Desktop
• Print reports
  • In QuickBooks Online
  • In QuickBooks Desktop

See a list of payroll reports

Access payroll reports

You can find reports about employee info, wages, taxes, deductions, and many more payroll reports in your QuickBooks Payroll. You can also create a payroll summary report in QuickBooks.

QuickBooks Online Payroll

1. Go to Reports, then Standard.
2. Scroll down to the Payroll section or Find report by name from the search field.
3. Find and select the report you want to view.
4. Filter your report by date range, then select Apply.

QuickBooks Desktop Payroll

1. Go to Reports, then Employees & Payroll.
2. Select the report you want to view.
3. If applicable, you may Customize Report.

Access sick, vacation, or time off reports

QuickBooks Desktop Payroll

Here’s how you can access and customize your employee’s sick and vacation balances or time off reports.

1. Go to Reports, then Employees & Payroll.
2. Select Employee Contact List.
3. Select Customize Report.
4. Go to Display tab, then select the following info for Columns:
   • Sick limit
   • Sick accrued
   • Sick used
5. Select OK.

Choose a Date Range if you want to run a report for a specific period.

Mark as Favourite

QuickBooks Online Payroll

You can mark reports as your favourites. With this, you can easily access these reports in the Favourites section.

1. Go to Reports, then Standard.
2. Scroll down to the Payroll section.
3. Next to the report name, select Favourites ⭐.

QuickBooks Desktop Payroll

1. Go to Reports, then Report Centre.
2. Select Employees & Payroll.
3. Hover over the report and select Fave (heart icon). You’ll see the report in the Favourites tab.

Customize reports

QuickBooks Online Payroll

1. Access the payroll report you want to customize.
2. Select Customize.
3. Select the items you want to include in your report.
4. When finished, select Run report.

QuickBooks Desktop Payroll

Learn how to customize payroll and employee reports in QuickBooks Desktop Payroll.

Print reports

QuickBooks Online Payroll

1. Access the payroll report you want to print.
2. Select Share ▼.
3. Choose how you want to print your report:
   • Export to Excel: If you want to print your report in an excel file, select this option. An excel file gets downloaded, open and print the report.
   • Excel to PDF: Select this option and select Print. You can Save as PDF or Email the file.

QuickBooks Desktop Payroll

1. Go to Reports, then Employees & Payroll.
2. Select the report you want to print.
3. Customize the report as needed. 
4. In the Print ▼dropdown, select Report, then Print.