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Create pay cheques in QuickBooks Payroll

Find out how to create pay cheques with QuickBooks Payroll or Intuit Online Payroll.

Do you need to pay your employees? Online payroll services help you create pay cheques fast. Let’s get your team paid.

Keep in mind that statutory holidays can impact the direct deposit processing. Create pay cheques 1 or 2 days earlier so that your employees are paid on time.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Payroll.

Direct deposit processing times

When you use direct deposit, be sure to consider processing times when creating and approving cheques.

Any cheques approved after the deadline will be processed the next business day.

Weekends and banking holidays may impact payroll processing times. If they overlap with your usual payday plan ahead so your team is paid on time.

Create pay cheques in QuickBooks Payroll

  1. Sign in to QuickBooks Online.
  2. Go to the Employees or Payroll menu and select Employees.
  3. Go to Employees.
  4. Select Run Payroll.
    • If you have more than one payroll schedule, select the schedule, then Continue.
    • Select the employees you'd like to pay.
    • Enter the hours and memos.
  5. Select Preview payroll.
  6. Select Preview payroll details or Submit payroll.
  7. Select Finish Payroll.


Your account has a security limit on the amount of money you can send with direct deposit services. This is your direct deposit security limit. It protects you from fraudulent activities.

You can request an increase if you expect to run a larger than normal payroll for things like bonuses or pay raises.

You can also cancel your direct deposit payment and issue a paper cheque instead.

You can temporarily turn off direct deposit and issue a one time paper cheque. This is common for paying bonuses, commissions, or final cheques.

Turning off direct deposit won't delete your worker's banking info.

In QuickBooks Online Payroll:

  1. Go to the Employees or Payroll menu and select Employees.
  2. Select Pay cheque List.

You’ll see the status of the pay cheque listed and a detailed description when hovering over the status:

  • Scheduled: We have everything we need to send this cheque to the bank and pay this employee on. Need to make changes? Select the net pay amount before 5:00 pm PT to modify or delete the cheque.
  • Processed: We already sent this employee’s pay cheque info to the bank and aren’t able to make any more changes. This employee will be paid by the end of the day on < date>.
  • Returned: We ran into a problem with this employee’s bank account and couldn’t pay them via direct deposit. Watch your email for details on when we’ll return these funds to your bank account. Be sure to void this cheque and either create a new one after correcting the employee’s bank account information, or set the pay method to paper cheque.
  • Cancelled: Direct Deposit was not included for this pay cheque.
  • Paper Cheque: No status is listed because Direct Deposit is not included.

Direct deposit funds are only deposited on open banking days (Monday- Friday). Banks have until 5:00 pm local time to post funds into a bank account per NACHA regulations.

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