Fix print alignment for preprinted cheques in QuickBooks Online Payroll

Not using QuickBooks Payroll, but still need to print a cheque? Learn about printing cheques in QuickBooks Online here.

Learn how to fix the print alignment for preprinted cheques in QuickBooks Online Payroll .

With QuickBooks Online Payroll , you can use voucher-style preprinted cheque stock, with the cheque in the upper third and a stub in the bottom two thirds.

If you use QuickBooks-compatible checks, ensure that they are properly aligned when you print or reprint paycheques. We’ll show you how to fix the alignment in QuickBooks.

Step 1: Set up printing preferences

1. Go to Settings ⚙, then select Payroll Settings.
2. In the Printing section, select Edit ✎.
3. Select Paycheques on QuickBooks-compatible cheque paper.
4. Select Print paycheques and 1 pay stub or Print paycheques and 2 pay stubs.
5. Select Align cheque, then select Print alignment form to print a sample cheque.
6. Follow the instructions, then close the window.
7. Follow the instructions, then enter the letter and number that fits best. Here are some tips on how to align the print.
8. Select Save, then Done.

Tips on how to align the print

Let’s say the letter K and number 5 are your current settings in the Printer setup preference. You print a sample cheque, but the information is too:

• Low: Enter a letter that’s before the letter K (A to J) to move the info up.
• High: Enter a letter that’s after the letter K (L to X) to move the info down.
• Far-right: Enter a number that’s less than 5 (0 to 4) to move the info to the left.
• Far-left: Enter a number that’s more than 5 (6 to 9) to move the info to the right.

For French companies: Accents can sometimes cause cheques to display unexpected characters. Use the default alignment L 5.

Step 2: Print a sample paycheque

1. Go to Payroll and select Employees (Take me there).
2. In the My Payroll section, select Paycheque list.
3. Select a paycheque, then select Print.

If you still need to make adjustments, then continue to repeat steps 1 and 2 until you’re satisfied.

Do you need help with setting up other printing alignments? Here’s how you can set it up for cheques and sales forms.