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Fix 1099s that don't show the right amount

Learn what to do if 1099s are not showing the correct amount within QuickBooks Online Payroll.

Not seeing correct amounts on your 1099s can be frustrating. If one of your 1099 amounts isn’t showing correctly, it’s most likely due to one of these problems. We'll show you how to fix them.

The payments must meet or exceed the threshold for the box.
In the Prepare 1099s screen, look at the top of the Preview 1099 and 1096 Information section to see the dollar amount in parentheses under the Box number at the top of the column. Check to make sure these amounts exceed the thresholds for the box.

Make sure the correct Tax Year is selected in the Preview 1099 and 1096 Information section.
When you open the Prepare 1099-MISC Forms screen you will see a drop-down menu for Tax Year under the Company Information box.

Double-check your bills

If this is a bill payment, ensure it is attached to the bill. If it's not, you can fix it by following these steps:

    1. Select the Create ⨁ icon.
    2. Under Vendors, choose Pay Bills.
    3. Select the Filter dropdown.
    4. Choose All for Payee and Location and select Apply.
    5. Check the appropriate bill. (Note: If the payment is outstanding, you'll see the full amount of the payment shown in the Credits column leaving the remainder in the Open Balance column. Adjust the amount in the Payment column as needed; for example, if you only wish to apply the credit, change the Payment amount to 0.)
    6. Select Save or Save and close.

Double-check your payments

If you're still not seeing the correct information, double check that the payments were assigned to a vendor and not to an employee.

If the vendor was paid by credit card - those will be reported on a 1099K form submitted by the payment processor.

1099 reports show a lower amount than you’ve calculated

Your 1099 can show an amount less than you paid your vendor if you recorded the vendor payments to income or equity accounts because these two types of accounts do not flow to 1099 totals. The payments need to be recorded or edited to expense-type accounts, or you can use an asset or liability account; however, if you want to use an account other than an expense account we'd advise you to consult your accountant.

The accounts also need to be assigned for your 1099-MISC forms. For detailed steps, see Assign accounts to 1099-MISC categories for steps on assigning 1099 accounts.

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