Set up direct deposit for your contractors

You can pay contractors with direct deposit in QuickBooks Payroll. To do this, you first need to set up direct deposit for your business. Then, add your contractor's bank account information to their profile so they are ready to be paid.

Prerequisites

Before you begin, make sure you have:

• An active QuickBooks subscription.
• Your company’s direct deposit set up.
• Your contractor's bank account details.

Set up your contractor's direct deposit

The steps vary depending on yourQuickBooks version.

QuickBooks Online Payroll

You can invite your contractor to add their own W-9 and bank details, or add it yourself.

Follow this link to complete the steps in product

1. For a new contractor, select Add a contractor.  Or select an existing contractor.
2. Select Bank account.
3. As prompted, enter the following:
   • Account Number
   • Account Type
   • Routing Number
   • Account holder Phone Number
   • Account holder Full Name
4. Select Save.

QuickBooks Desktop Payroll

1. Open the Vendor Center.
2. Double-click your vendor.
3. Select the Additional Info tab, then select Direct Deposit.
4. Check the Use Direct Deposit for: [Vendor Name] box, and enter the bank info. Note: Split direct deposit payment isn't available for independent contractors.
5. Select Send confirmation direct deposits to [email address] if you'd like a payment confirmation. We’ll send an email to you two days before the direct deposit posts to your contractor’s account. Included in the email:
   1. Your company name
   2. The amount of payment
   3. The date the direct deposit will be posted to your contractor’s account.
   4. The last four digits of the independent contractor bank account number.
6. Enter your Direct Deposit PIN and select Continue.

Related articles

• Pay your contractor with direct deposit 
• Invite your contractor to add their own info 
• Set up your company payroll for direct deposit
• Update your contractor's bank account info