Record your payments to credit cards in QuickBooks Online

Record credit card payments to track your expenses and keep correct records in QuickBooks Online. Using the Pay down credit card feature is the primary method for recording these transactions. If you use a Cash Basis accounting method, be aware that bill and bill payments for credit cards may appear as unapplied cash on your Profit and Loss report.

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Prerequisites

Before recording any payments, you should reconcile the specific credit card account. This ensures you see the remaining balance for any unpaid bills.

Record a payment using the pay down credit card feature

This is the standard process for recording credit card payments after reconciliation.

1. Select + Create.
2. Under Other, select Pay down credit card.
3. Select the credit card you paid.
4. Enter the payment amount, the date of the payment, and the bank account used.
5. If you paid by check, select I made a payment with a check and enter the check number.
6. If you paid electronically, enter the Electronic funds transfer (EFT) number.
7. To include notes or files, select Memo and Attachments and follow the on-screen prompts.
8. Select Save and Close.

Record a payment by writing a check

Use this method if you issued a physical check to pay your credit card bill.

1. Select + Create.
2. Under Vendors, select Check.
3. Select the credit card vendor as the Payee.
4. Select the Bank account you are paying from.
5. Enter the check number or EFT in the Check no. field.
6. Uncheck Print Later if you have already issued the check.
7. For each line item, select a category and customer or project, then enter a description and amount.
8. Add any relevant notes in the Memo field.
9. Select Save and Close.

Record a payment with a transfer

You can use a transfer to record payments if both your bank account and credit card are connected for bank transactions.

1. Select the All apps icon (grid), then select Accounting and Bank transactions.
2. Select the account you need to transfer the payment from.
3. Select the specific transaction.
4. In the Transaction type dropdown, select Credit Card Payment.
5. Select the credit card account you are paying.
6. Look for Pair in the Match/Categorize column; if it is not there, you must pair it manually.
7. Select Post.
8. For manual pairing, select the other account, locate the transaction in the Pending tab, and select Match in the Action column.

Related links

• Reconcile an account in QuickBooks Online