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Record your payments to credit cards in QuickBooks Online

by Intuit•487• Updated 4 days ago

Record credit card payments to track your expenses and keep correct records in QuickBooks Online.

Note: Businesses using Cash Basis, bill, and bill payments for credit cards may show as unapplied cash on the Profit and Loss report.

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Prerequisites

Before you record any payments, reconcile that account. If the account still has unpaid bills, you’ll see how much you have left to pay.

Pay down a credit card

This is the main way to record your credit card payments in QuickBooks.

  1. Select + Create. Under Other, select Pay down credit card.
    Note: You can make a payment after you reconcile an account. When reconciling is finished, select Pay all or a portion of the bill now.
  2. Enter the credit card you paid, how much you paid, when you paid it, and the bank account you paid it with. 
  3. If you made a payment with a check, select I made a payment with a check. Then enter the check number, or if you paid electronically, enter the Electronic funds transfer (EFT) number.
  4. To add notes or file attachments, select Memo and Attachments, and follow the instructions on the screen.
  5. Select Save and Close.

If you paid a credit card bill with a check, create one in QuickBooks to match.

  1. Select + Create.
  2. Under Vendors, select Check.
  3. Select the vendor for the credit card payment as the Payee.
  4. Select the Bank account you’re paying from
  5. Include the check number or EFT in the Check no. field. Uncheck Print Later if the check was already issued.
  6. For each line item, select a category and customer or project, then enter a description and payment amount.
  7. Include any notes in your Memo.
  8. Select Save and Close.

If the credit card and the bank account you use to pay the credit card expense are connected bank transactions, you can transfer the record to record a payment.

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  1. Select the account you need to transfer the payment from.
  2. Select the transaction.
  3. In Transaction type, select Credit card payments.
  4. Select the account you’re paying, such as the credit card account.
  5. In the Match/Categorize column, look for Pair. If you don’t see this, we haven’t been able to automatically match it to the transaction in the other account. You’ll need to manually pair it. 
  6. Select Post.

Note: If you had to manually pair the payment, select the other account. In the Pending tab, locate the transaction, then in the Action column, select Match.

Related links

QuickBooks LedgerQuickBooks Online AdvancedQuickBooks Online EssentialsQuickBooks Online PlusQuickBooks Online Simple StartQuickBooks Solopreneur

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