QuickBooksHelpIntuitVoid or delete transactions in QuickBooks Online
by Intuit•1929• Updated 2 weeks ago
Void or delete transactions you’ve created by mistake to keep them from affecting your account balances or reports. For good bookkeeping, we suggest you void transactions rather than delete them.
- Voided transactions remain in your records but don’t affect your books. You can’t void estimates, deposits, vendor credits, purchase orders, delayed charges, or bills.
Note: You can’t void bills, but you can void bill payments. - Deleted transactions are removed from your books, but a record is kept in your audit log. Only delete a transaction when you’re sure you don’t need it. You can delete any transaction in QuickBooks.
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Prerequisites
Before you void or delete a transaction, check your records to make sure it’s a mistake. Compare the transaction to any other records of transactions outside of QuickBooks, such as receipts, e-mails, or letters.
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Void or delete a transaction
To keep your account balances and reports accurate, void or delete transactions that are made by mistake.
Follow this link to complete the steps in product
- Find the invoice that you want to void or delete.
- In the Action column, select the dropdown ▼, then select Void or Delete.
Next steps
If you've previously reconciled the voided or deleted transaction, you'll need to reconcile again.
If you decide you need to re-enter a deleted transaction, open the transaction in your audit log and copy the details from it into a new transaction.
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