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Change a direct deposit paycheck to a regular paycheck in QuickBooks Desktop Payroll

QuickBooks Desktop Payroll allows you to create a one-time regular (non-direct deposit) paycheck for an employee who is normally paid through direct deposit. Future paychecks will default back to direct deposit.

If you need to permanently remove direct deposit from your employee's setup, refer to Set up, edit, and remove direct deposit for employees.

The following steps will vary depending on which scenario you're in when running your payroll. Choose the option that best fits your situation:

Remove the direct deposit option while creating the paychecks

If you haven't created and transmitted the direct deposit paycheck for the employee yet, you can set the set the paycheck to be printable (non-direct deposit) when creating the paychecks. This will only affect the current paycheck you are creating and will not remove the future paychecks of this employee from direct Deposit.

  1. In the Review and Create Paychecks window while paying employees, select the Open Paycheck Detail button.

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  2. Clear the Use Direct Deposit option.

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  3. Select Save & Close.

Edit direct deposit paychecks that have already been created, but not yet transmitted to Intuit

If you have already created the direct deposit paycheck of the employee but haven't transmitted it yet to Intuit, you can edit the paycheck to make it printable.

  1. In QuickBooks Desktop, select Employees on the top menu bar, and select Edit/Void Paychecks.

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  2. Change the date range to the date of the paychecks.

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  3. Double-click the paycheck.
  4. Clear the Memo line that states "Direct Deposit."

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  5. Select Paycheck Detail at the bottom.

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  6. In the Review Paycheck window, clear the Use Direct Deposit box.

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  7. Select OK in the Review Paycheck window, and select Save & Close in the Paycheck window to record the change.
  8. Click twice to clear the small checkbox on the register. This will remove the cleared mark so that the check will show on your reconciliation report.

  9. Repeat these steps for each employee if applicable.

Void a direct deposit paycheck that has already been transmitted to Intuit

If you have already sent the direct deposit for the employee you originally intended to pay through live check, you may void the transmitted direct deposit as long as it is still in PENDING status and recreate a normal paycheck to pay the employee.

Be sure it is still before 5 pm PT at least 2 business days prior to the paycheck date before voiding. Beyond this time, the direct deposit funds can't be stopped from crediting the employee's bank account. Note that voiding a direct deposit will only void out the taxes and direct deposit amount, not direct deposit transmission fees.

To begin:

  1. Void the transmitted direct deposit paycheck.
  2. Pay the employee through a non-direct deposit paycheck.

Print a paycheck that has already been transmitted through direct deposit

If you decide to pay the employee through direct deposit but needs to print the paycheck for recording purposes, you can create a non-negotiable copy of the direct deposit paycheck. Refer to How to print paychecks for the steps.

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