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Fix incorrect pay period dates on paychecks

by Intuit•194• Updated 1 month ago

Learn how to fix incorrect pay period dates in Intuit QuickBooks Workforce and QuickBooks Desktop Payroll.

In Intuit QuickBooks Workforce or QuickBooks Desktop Payroll, the pay period listed on paychecks may be incorrect. This can be caused by an incorrect payroll schedule, running an unscheduled payroll by mistake, or entering the incorrect dates during paycheck creation.

If it's because of incorrect payroll schedules, check out Set up and manage payroll schedules to fix them.

Edit pay period dates on paychecks

Once the paycheck has been created, you can’t edit the pay period. Here are your options: 

If the paycheck is direct deposit and is already processed, or the paycheck is a paper check

Contact us for help changing your pay period dates. Note: this won't change the dates on the paper check unless you reprint the check.

If the direct deposit paycheck has been created but not yet processed

You can try to delete the paycheck then recreate it with the correct pay period.

You can only edit pay period dates on paychecks that aren’t sent to Intuit. If the paychecks were sent with an incorrect pay period date, enter the correct pay period in the memo field.

Edit the memo on paychecks that have been sent to Intuit

Go to All apps A bunch of numbers and letters on a tile wall., then Payroll, then Employees (Take me there).

  1. In the show paychecks from and through, enter the paycheck date.
  2. Select the paycheck that has the incorrect pay period and double-click to open.
  3. In the Memo field, enter the correct pay period dates such as, "Correct pay period 11/01-11/15."
  4. Select Save & Close.
  5. Select Yes to record your changes.
  6. Repeat the steps for additional incorrect paychecks. 

Edit pay period dates on paychecks that HAVEN’T  been sent to Intuit

  1. Go to Employees, then select Edit/Void Paychecks.
  2. In the show paychecks from and through, enter the paycheck date.
  3. Select the paycheck that has the incorrect pay period and double-click to open.
  4. Select Paycheck Detail.
  5. In the Review Paycheck window, enter the correct pay period dates.
  6. Select OK.
  7. Select Save & Close.
  8. Select Yes to record your changes.
  9. Repeat the steps for additional incorrect paychecks.
  10. Send your payroll information and direct deposit paychecks to Intuit.

You can edit the pay period dates on paychecks that were created incorrectly.

Go to All apps A bunch of numbers and letters on a tile wall., then Payroll, then Employees (Take me there).

  1. Go to Employees, then select Edit/Void Paychecks.
  2. In the show paychecks from and through, enter the paycheck date.
  3. Select the paycheck that has the incorrect pay period and double-click to open.
  4. Select Paycheck Detail.
  5. In the Review Paycheck window, enter the correct pay period dates.
  6. Select OK.
  7. Select Save & Close.
  8. Select Yes to record your changes.
  9. Repeat the steps for additional incorrect paychecks.
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