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View your pay stubs, time off, and year-to-date pay in QuickBooks Workforce

SOLVEDby QuickBooks5762Updated December 20, 2023

Learn how to see and print your pay stubs online or in the Workforce mobile app. You can also see your time off balances and year-to-date pay.

Once your employer has invited you to QuickBooks Workforce and you’ve set up your account, you can view your paycheck details, time off balances, and total pay for the year.

Important: In late June 2023, QuickBooks Workforce launched a new app that combines QuickBooks Time and Workforce features, with one secure sign-in.  No action is required from you, and all your settings and data will stay the same. Download the app on your mobile device.

Check out this video to see how to view your pay stubs, time off, W-2s and track your time in the new mobile app.

Select what you’d like to do in QuickBooks Workforce:

View or download your pay stubs

  1. Tap Money
  2. To view or download  your current pay stub, from Latest Paycheck, tap View details. Then tap Download.
  3. To view other pay stubs, from All Paychecks, tap View
  4. Tap the pay stub you want to view.
  1. If you haven't yet, set up your Workforce account.
  2. Sign in to workforce.intuit.com. 
  3. Select Paychecks.
  4. Select the appropriate date range. You can view multiple paychecks up to one year at a time.
  5. Do one of the following:
    • Select Download on the pay stub you want to download.
    • Select a pay stub to open and view, then download or print it if you need.
    • To download all of your pay stubs at once: select Download all (this option isn't available for everyone).

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Turn on notifications for new pay stubs

You can get an email reminder every time your new pay stub is available.

  1. Go to Settings ⚙.
  2. Select Email notification.
  3. Select Send me an email when new pay stubs are available.
  1. Go to Settings ⚙.
  2. Select Email notification.
  3. Select Send me an email when new pay stubs are available.

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See your time off and year-to-date pay

Your Paychecks display instantly gives you more info that matters to you.

  • Available time off: Tap Time Off (or More, then Time Off) to check your vacation, sick, and other available time off balances.
  • Year-to-date pay: Tap Money to see your year-to-date gross and net pay, withholdings, and deductions at a glance.
  • 401(k) or other deduction amounts: you can see this info on your pay stubs. 
  • Available time off: Check your vacation, sick, and other available time off balances.
  • Year to date: Know your year-to-date gross and net pay, withholdings, and deductions at a glance.
  • 401(k) or other deduction amounts: you can see this info on your pay stubs. 

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Troubleshoot missing pay stubs or incorrect pay or tax info

Missing pay stubs

There are a few reasons you may not see all of your pay stubs in your account. Check out Troubleshoot missing pay stubs.

My pay info looks wrong or taxes are 0.00

If your hours or wages appear incorrect, reach out to your employer.

If your federal tax withholdings are lower than you expected, or are $0.00, this could be normal. Check out Understand the income tax on your paycheck.

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