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Get instant deposits in QuickBooks Online

SOLVEDby QuickBooks381Updated 3 weeks ago

Learn how to deposit customer payments into your bank account in minutes.

When you use QuickBooks Payments to process customer payments in QuickBooks Online, it can take a few days to get the money into your bank account. With instant deposits, you can request funds into your bank account in less than 30 minutes. You may also schedule instant deposits to run automatically. Here's how.

Note: If you use QuickBooks Desktop, follow these steps to get started with instant deposits.

Step 1: Get set up for instant deposits

If you haven’t yet, sign up for QuickBooks Payments. You need a QuickBooks Payments account to get instant deposits.

Note:

  • Instant Deposit is an additional service in QuickBooks Payments, subject to eligibility criteria.
  • To qualify, your QuickBooks Payments account must be active and in good standing.
  • Your customers’ payments are sent to the deposit account or bank account linked to an eligible debit card in minutes (up to 30 minutes).
  • Deposit times may vary due to third party delays.

Step 2: Add your debit card or bank account in QuickBooks Online

Set your debit card or bank account where you want to get instant deposits. To see if your debit card or bank is eligible for instant deposits, check out this list.

Note:

  • If you want to add a debit card, it must be a Visa or Mastercard. Make sure it’s connected to your checking account at your bank or credit union.
  • If you have a QuickBooks Checking account, we set your QuickBooks checking debit card as your default. This lets you get instant deposits with no processing fees.
  • You can't connect prepaid bank cards, ATMs, credit cards, or cash cards like PayPal.
  • You can’t keep multiple debit cards or bank accounts on file for instant deposits.
  1. Sign in to QuickBooks Online.
  2. Go to Sales, then Deposits.
  3. Select Get set up.
    Note: You'll only see this option if you're eligible.
  4. Follow the onscreen steps, then enter your debit card or bank info.
  5. When you get the confirmation code, enter it to verify your account.

Step 3: See your available funds

Each day, eligible customer payments you process go into your available balance. This is the money you can deposit instantly. Here’s how.

Note: You can only get the entire available balance, not just a portion of it.

  1. Go to Sales, then Deposits.
  2. Review your available balance.

Step 4: Get an instant deposit

You can either request a one-time instant deposit or schedule automatic deposits in QuickBooks.

You may use Instant Deposit up to 5 times each day. Deposit as little as $1 or up to $25,000 per day. Your limit resets daily.

Note:

  • To get your money on the same day, make requests before 3:00 PM PT.
  • After 3:00 PM PT, we process any remaining payments the next day.
  • You may request for a one-time instant deposit at any time.
  1. Go to Sales, then Deposits.
  2. In the Instant Deposit section, select Get it now.
  3. Review the total and associated fees.
  4. Select Get it now.

    You’ll see the money in your bank account in minutes. It can take up to 30 minutes depending on your bank. You’ll get an email confirmation when we successfully deposit the money.

Schedule instant deposits for certain days of the week. We check and instantly deposit your entire available balance six times daily:

  • 6:15 AM PT
  • 9:15 AM PT
  • 11:15 AM PT
  • 2:15 PM PT
  • 5:15 PM PT
  • 7:15 PM PT

Important: You can’t schedule instant deposits for customer payments you receive between 2:15 and 3:15 PM PT. We deposit them at the normal speed. If you need an instant deposit for these, you need to manually request it before 3:00 PM PT.

  1. Select Settings , then select Account and settings.
  2. Select the Payments tab.
  3. In the Deposit Speed section, select Set a schedule for instant deposits.
  4. Select the days you want instant deposits for.
  5. Select Save schedule.
    Note: If you need to, you may view or edit your schedule settings in this same section.

Review instant deposits and related fees

See all customer payments included in the instant deposit. You can also view a breakdown of related fees.

  1. Go to Sales, then Deposits.
  2. From the list, select a deposit you want to see details for.

Review your monthly statements for instant deposits

Follow these steps to see your monthly statements for instant deposits.

  1. Select Settings , then select Account and settings.
  2. Select the Payments tab, then select Documents.
  3. Select a monthly statement you want to view.

Learn more about instant deposit and processing fees

The fee for instant and scheduled deposits is 1.75% of the total deposit amount. This is in addition to the regular fees for processing transactions. If you link your QuickBooks debit card, we waive the 1.75% fee.

Note:

  • QuickBooks doesn’t take the processing fees out of your available balance.
  • When we make an instant deposit, we deposit the full amount and then take the fees later. They show up as two separate transactions.
  • We take processing fees from the bank account you use for standard payment processing. This may be the same bank account where you receive your instant deposits, or a different one. 
  • Learn more about QuickBooks Payments and how long it takes to get customer payments into your bank account.

Change the bank account the instant deposit goes into

You may change the debit card or checking account you use for instant deposits if you need to.

  1. Select Settings , then select Account and settings.
  2. Select the Payments tab.
  3. In the Deposit accounts section, select Change.
    Note: If you switch from your personal debit card or bank account to your QuickBooks Checking debit card, select the 0% fee option. This waives the processing fees for your future transactions.
  4. Review your card or bank info, then select Save.
  5. Select Done.

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