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Get instant deposits in QuickBooks Online

SOLVEDby QuickBooksQuickBooks Online166Updated 2 days ago

Learn how to deposit customer payments into your bank account in minutes.

When you use QuickBooks Payments to process customer payments in QuickBooks Online, it can take a few days to get the money into your bank account.

If you set up instant deposits, you can request to get funds into your banks account in less than 30 minutes. You can also schedule instant deposits to run automatically for specific days of the week. Here's how to get set up and get instant deposits. You can also get instant deposits in QuickBooks Desktop.

The fee for instant and scheduled deposits is 1% of the total deposit amount. This is in addition to the regular fees for processing transactions. If you link your QuickBooks Debit Card, we waive the 1% fee.

Learn more about QuickBooks Payments and how long it takes to get customer payments into your bank account.

Step 1: Get set up for instant deposits

If you haven't already, sign up for QuickBooks Payments. You need a QuickBooks Payments account to get instant deposits.

Then add your debit card to QuickBooks Online. QuickBooks uses your debit card to deposit the money into your checking account. It must be a Visa or Mastercard connected to your checking account at your bank or credit union.

Tip: If you have a QuickBooks Checking account, we set your QuickBooks Checking Debit Card as your default so you can take advantage of the 0% fee. You can't connect prepaid bank cards, ATMs, credit cards, or cash cards like PayPal.

  1. Sign in to QuickBooks Online.
  2. Go to Get paid & pay and select Deposits.
  3. Select Get set up in the instant deposit banner. Note: You'll only see this option if you're eligible.
  4. Follow the onscreen steps and enter your debit card info.
  5. When you get the confirmation code, enter it to verify the account.

Step 2: See your available funds

Each day, eligible customer payments you process go into your available balance. This balance is the available money you can deposit instantly. To see your available balance:

  1. Go to Get paid & pay and select Deposits.
  2. Review your available balance.

You can get an instant deposit if there's an available balance. Important: You can get the entire available balance, not a portion of it.

Step 3: Get an instant deposit

Request a one-time instant deposit

Follow these steps each time you want to request an instant deposit. Make requests before 3 PM PT to get your money on the same day. After 3 PM PT, we process any remaining payments at the normal speed. You can request them 24 hours a day, 7 days a week:

  1. Go to Get paid & pay and select Deposits.
  2. Select Get it now in the instant deposit section.
  3. Review the total and associated fees.
  4. When you're ready, select Get it now.

You’ll see the money in your bank account in minutes. It can take up to 30 minutes depending on your bank. You'll get an email after we successfully deposit the money.

Schedule automatic instant deposits

You can also schedule instant deposits for certain days of the week. We check and instantly deposit your entire available balance three times a day at 9:15 AM PT, 2:15 PM PT, and 9:15 PM PT. To schedule automatic instant deposits:

  1. Select Settings ⚙ and then Account and settings.
  2. Select the Payments tab and go to the Deposit Speed section.
  3. Select Set a schedule for instant deposits.
  4. Select the days you want instant deposits for.
  5. When you're done, select Save schedule.

You can view or edit your schedule settings in this same section.

Note: Customer payments you receive between 2 and 3 PM PT can't be scheduled for instant deposits. We deposit them at the normal speed. If you need an instant deposit for them, you'll need to manually request it before 3 PM PT.

If you need to change the debit card and checking account the money goes to:

  1. Select Settings ⚙ and then Account and settings.
  2. Select the Payments tab and go to the Deposit accounts section.
  3. Select Change to edit your instant deposit info. Note: If you switch from your personal debit card to your QuickBooks Checking debit card, select the 0% fee option.
  4. When you're done, select Save and then Done.

Note: You can't keep multiple debit cards on file.

Step 4: Review instant deposits and related fees

  1. Go to Get paid & pay and select Deposits.
  2. Select a deposit from the list.

You'll see all the customer payments included in the instant deposit and a breakdown of related fees.

To see your monthly statement:

  1. Select Settings ⚙ and then Account and settings.
  2. Select the Payments tab.
  3. Select Documents.
  4. Select a monthly statement.

Processing fees aren't taken out of your available balance. When we make an instant deposit, we deposit the full amount and then take the fees later. They show up as two separate transactions.

We take processing fees from the bank account you use for standard payment processing. This may be the same bank account where you receive your instant deposits, or a different one.

You can use Instant Deposit up to 5 times daily. Deposit as little as $1 or up to $25,000 per day. Your limit resets daily.

Note: Your limit depends on your history with Intuit. New accounts start with a limit of up to $5,000 per day.

Get help with an instant deposit

Here's what to do if you ever have an issue with an instant deposit.

Important: Instant Deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. To qualify, your QuickBooks Payments account must be active and in good standing. Payments are sent to the bank account linked to an eligible debit card in minutes (up to 30 minutes). Deposit times may vary for third party delays.

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