Connect your Amazon Business account to QuickBooks Online

Note: Before getting started, be sure to review all your Amazon Business transactions in App transactions. After reconnecting, previous transactions will not be shown in the reviewed list. You can still find previous transactions in Expenses.

To reconnect your app:

1. If needed, start the reconnection process.
2. Then, select Next.
3. Select Continue.
4. When prompted to choose a date, only select March 13th, 2023 to avoid importing any duplicate transactions. The default date is set to one year ago today, so be sure you change this.
5. Then, to grant permission for QuickBooks and Amazon Business to share product details, select Agree.
6. Enter your Amazon Business login credentials, then select Sign in.
7. Select Check it out and you’re done.

If you get interrupted during reconnection, go here to continue.

When the app imports your Amazon Business purchases, it includes details about the payment methods you used. QuickBooks uses those details to find a bank or credit card account you’ve already set up in your Chart of Accounts. That way, it can register expenses in the right account and maintain your books properly. If you’ve connected a bank or credit card to QuickBooks, it also tries to match purchases to specific transactions it downloaded from your bank.

The first time a payment method appears in an import, QuickBooks asks you to confirm it found the right bank or credit card account. If it can’t find one, it lets you add a new account on the spot.

1. When prompted in the App transactions (Take me there) tab, select Confirm accounts in the message you see.
2. For the payment method shown, select the account from the dropdown if it’s already in QuickBooks. If you need to create a new account in QuickBooks, select +Add New and fill in the details.
3. When you’re ready, select Save and Close. From now on, QuickBooks uses this bank or credit card account for the associated payment method.

If you want to change the QuickBooks account associated with a payment method:

1. Go to Transactions, then select App transactions (Take me there).
2. Select App settings, then select Account.
3. For the payment method you want to update, select Edit ✎.
4. Choose another existing account in QuickBooks, or add a new one.
5. Select Save & Close.

Change the default category

QuickBooks automatically categorizes your Amazon Business purchases as “Office Supplies & Software.” To change the default purchase category:

1. Go to Transactions, then select App transactions (Take me there).
2. Select App settings, then select Defaults.
3. Select Edit ✎, then select the purchase category you’d like QuickBooks to use.
4. Select Save & Close.

Change the default payee

QuickBooks automatically categorizes the payee as “Amazon Business.” To change the default payee:

1. Go to Transactions, then select App transactions (Take me there).
2. Select App settings, then select Defaults.
3. Select Edit ✎, then select the purchase payee you’d like QuickBooks to use.
4. Select Save & Close.

If you no longer want to use the Amazon Business Purchases app with QuickBooks, you can disconnect it from either your QuickBooks account or your Amazon account. All the Amazon Business transactions you’ve reviewed and added will stay in your QuickBooks.

From your QuickBooks account:

1. Go to Transactions, then select App transactions (Take me there).
2. Select App Settings.
3. Select Disconnect Amazon.

From your Amazon account:

1. Go to Your Account.
2. Select Login with Amazon.
3. Find the Intuit QuickBooks connection, then select Remove.

If you connect an app with a high volume of daily transactions, QuickBooks Online may freeze. To fix or prevent this from happening, you must change the sync options in the app to allow it to bring over a daily summary instead of individual transactions.