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Connect your Amazon Business account to QuickBooks Online
Learn how to connect your Amazon Business account so you can track your purchases in QuickBooks Online.
Connect your Amazon Business account to QuickBooks with the Amazon Business Purchases app. It brings your Amazon Business purchases into QuickBooks with all the details, so QuickBooks can categorize and link them to your bank or credit card records. All you have to do is review and approve the work.
Note: This app can’t connect your personal Amazon.com account or Amazon Seller account to QuickBooks.
Set up the connection
Sign in to your QuickBooks account as an admin.
Go to Amazon Business Purchases app page.
Select Get app now.
When prompted, sign in to your Amazon Business account as the primary administrator.
Select the import start date. All of the Amazon Business purchases you made on or after that date will sync with QuickBooksfor your review. This date can’t be changed.
Select Finish.
The app imports your Amazon Business purchases into QuickBooks. It may take a moment to complete. After the first import, the app checks your Amazon Business account once a day and brings the latest transactions into QuickBooks.
Review your Amazon Business purchases
When your Amazon Business purchases appear in QuickBooks, you’re ready to review and add them to your books.
Go to All apps
, then Accounting, then Integration transactions (Take me there).Go to the For review tab. Your Amazon Business purchases and returns appear in the list, with details like product description, quantity, purchase price, and fee breakdowns.
For each transaction, select an action you can take, depending on the status:
Add or Match: This purchase is ready to add to your books. If QuickBooks is connected to the bank or credit card account you made the purchase with, you can match it to a specific transaction that’s already in your books.
Review: QuickBooks doesn’t yet recognize the bank or credit card account you used for the purchase. You can confirm the account already exists in QuickBooks, or you can add a new account to your Chart of Accounts.
How to handle returns: Like your purchases, your Amazon Business returns go into QuickBooks for you to review and add to your books. Just make sure the return has the same category as the original purchase so your accounting stays correct.
Confirm or add an account for a payment method
When the app imports your Amazon Business purchases, it includes details about the payment methods you used. QuickBooks uses those details to find a bank or credit card account you’ve already set up in your Chart of Accounts. That way, it can register expenses in the right account and maintain your books properly. If you’ve connected a bank or credit card to QuickBooks, it also tries to match purchases to specific transactions it downloaded from your bank.
The first time a payment method appears in an import, QuickBooks asks you to confirm it found the right bank or credit card account. If it can’t find one, it lets you add a new account on the spot.
When prompted in the Integration transactions (Take me there) tab, select Confirm accounts in the message you see.
For the payment method shown, select the account from the dropdown if it’s already in QuickBooks. If you need to create a new account in QuickBooks, select +Add New and fill in the details.
When you’re ready, select Save and Close. From now on, QuickBooks uses this bank or credit card account for the associated payment method.
If you want to change the QuickBooks account associated with a payment method:
Go to All apps
, then Accounting, then Integration transactions (Take me there).Select App settings, then select Account.
For the payment method you want to update, select Edit ✎.
Choose another existing account in QuickBooks, or add a new one.
Select Save & Close.
Change the default settings
Change the default category
QuickBooks automatically categorizes your Amazon Business purchases as “Office Supplies & Software.” To change the default purchase category:
Go to All apps
, then Accounting, then Integration transactions (Take me there).Select App settings, then select Defaults.
Select Edit ✎, then select the purchase category you’d like QuickBooks to use.
Select Save & Close.
Change the default payee
QuickBooks automatically categorizes the payee as “Amazon Business.” To change the default payee:
Go to All apps
, then Accounting, then Integration transactions (Take me there).Select App settings, then select Defaults.
Select Edit ✎, then select the purchase payee you’d like QuickBooks to use.
Select Save & Close.
Disconnect the app
If you no longer want to use the Amazon Business Purchases app with QuickBooks, you can disconnect it from either your QuickBooks account or your Amazon account. All the Amazon Business transactions you’ve reviewed and added will stay in your QuickBooks.
From your QuickBooks account:
Go to All apps
, then Accounting, then Integration transactions (Take me there).Select App Settings.
Select Disconnect Amazon.
From your Amazon account:
Go to Your Account.
Select Login with Amazon.
Find the Intuit QuickBooks connection, then select Remove.
Issues with connections to integration transactions
Every once in a while the connection to Amazon Business purchase expires and you need to reconnect by going to Manage Integrations and select Reconnect.
Note: You need to be a primary admin or a company admin to be able to reconnect.
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