Process payments with the QuickBooks Card Reader

Learn how to quickly take payments with the latest QuickBooks card reader.

The QuickBooks card reader has a LED display that lets customers and clients see payment and tip amounts. With the QuickChip internal processors, the card reader makes it fast for customers to receive payments. If you're not sure which card reader you have, get more info about your QuickBooks Payments card reader and its features. 

If you're not using GoPayment, find out which product you can use to Take and process payments in QuickBooks Online with QuickBooks Payments

Note: The QuickBooks Card Reader is compatible with the QuickBooks Power Stand.

Connect your card reader to QuickBooks Desktop

If you need to connect your card reader to QuickBooks desktop, check out take and process payments in QuickBooks Desktop.

Connect your card reader to your GoPayment app

Your card reader is now connected!  You’ll see it listed in My Card Readers. You can select the arrows on the reader to check the battery level and to make sure it's connected.

Process payment for a new sale

You and your customer both see the sale amount. Your customer completes the sale on the card reader.
Note: If you get a processing error, the GoPayment app will let you know why.

QuickBooks Payments payment methods

The reader takes chip-enabled cards, tap-enabled cards, and tap-to-pay digital wallets such as Apple Pay and Google Pay.

Use a chip-enabled card on the reader

Use the reader with tap-to-pay card or digital wallet

You can’t use a swipe card with the QuickBooks card reader.  You'll need to manually key-in the card number in the app. The fee for manually entered cards is different. For more info, check out how to process other payments with the GoPayment App.

Turn the QuickBooks Payments reader on and off

Hold the power button on the side of the reader near the QuickBooks logo. You’ll know it’s on when the reader beeps and the LED display turns on. When you want to turn off the reader, hold the power button until the LED display turns off.

Give a receipt with the QuickBooks Card reader

After you make a sale, you have a few choices for how to give your customer a receipt:

Charge and check the battery level of your card reader

The reader charges with the USB-C to USB-cable that's included. The reader can fully charge in about two hours.

As the battery recharges, the battery level indicator on the reader displays an animation of the battery filling up.

With the reader connected to the GoPayment app, you can check the battery level in the app by tapping on the battery icon when you create a new sale. You can check the battery level on the reader screen when in idle mode. Select an arrow one or two times until the battery level indicator displays.

The battery level icon uses 6 indicator levels, from nearly empty to fully charged.