Merge duplicate vendors

Learn how to merge duplicate vendor profiles to keep your vendor list accurate and organized. Merging vendors moves past transactions from the duplicate vendor to the one you want to keep and makes the duplicate inactive.

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For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Important: Choose carefully which profile to keep and which to merge. If you need to restore a merged vendor, you'll need to manually recreate the profile.

What you’ll need

Here’s what you’ll need before you can make any changes:

• Edit access to your vendor profiles in QuickBooks Online.
• The Company name and Display name of the vendor profile you want to keep.

Merge your duplicate vendor profiles

Follow this link to complete the steps in product

1. Go to Expenses, then select Vendors.
2. Find and select the vendor profile you don't want to keep.
3. Select the Edit ▼ dropdown menu, then select Merge contacts.
4. Select the Vendor that you want to merge from the Into ▼ dropdown menu
5. Select Merge contacts.

Results

This merges the two vendor profiles so you end up with one. QuickBooks moves past transactions from the duplicate to the vendor you want to keep. The duplicate vendor profile is marked as DELETED(currently says inactive).

Tip: You can also edit your list elements, and merge duplicate accounts or clients in QuickBooks Online Accountant.

Related links

• Merge duplicate accounts
• Merge duplicate clients in QuickBooks Online Accountant