Merge duplicate vendors

Learn how to merge duplicate vendor profiles to keep your vendor list accurate and organized. Merging vendors moves past transactions from the duplicate vendor to the one you want to keep and makes the duplicate inactive.

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For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Important: Choose carefully which profile to keep and which to merge. If you need to restore a merged vendor, you'll need to manually recreate the profile.

What you’ll need

• Edit access to your vendor profiles in QuickBooks Online
• The Company name and Display name of the vendor profile you want to keep.

Merge duplicate vendors

Follow this link to complete the steps in product

1. Select Expenses, then Vendors.
2. Find and open the vendor profile you don't want to keep (the duplicate). 
3. Select Edit.
4. Change the Display name to match the exact name of the vendor profile you want to keep. Ensure the spelling and capitalization are identical.
5. Select Save.
6. When prompted with "That name is already being used. Would you like to merge the two?", select Yes.

Results

This merges the two vendor profiles so you end up with one. QuickBooks moves past transactions from the duplicate to the vendor you want to keep. The duplicate vendor profile is marked as inactive.

Related links

• Add a vendor in QuickBooks Online
• Edit, delete, and restore list elements in QuickBooks Online
• Merge duplicate accounts
• Merge duplicate clients in QuickBooks Online Accountant