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Merge duplicate vendors
Learn how to merge duplicate vendor profiles to keep your vendor list accurate and organized. Merging vendors moves past transactions from the duplicate vendor to the one you want to keep and makes the duplicate inactive.
If you need help managing your chart of accounts, you can partner with a dedicated bookkeeping expert to feel more confident. Find out more about QuickBooks Live.
Important: Choose carefully which profile to keep and which to merge. If you need to restore a merged vendor, you'll need to manually recreate the profile.
What you’ll need
Here’s what you’ll need before you can make any changes:
Edit access to your vendor profiles in QuickBooks Online.
The Company name and Display name of the vendor profile you want to keep.
Merge your duplicate vendor profiles
Go to All apps
, then Expenses & Bills, then Vendors (Take me there).Find and select the vendor profile you don't want to keep.
Select the Edit ▼ dropdown menu, then select Merge contacts.
Select the Vendor that you want to merge from the Into ▼ dropdown menu.
Select Merge contacts.
Results
This merges the two vendor profiles so you end up with one. QuickBooks moves past transactions from the duplicate to the vendor you want to keep. The duplicate vendor profile is marked as Deleted (currently says inactive).
Tip: You can also edit your list elements, and merge duplicate accounts or clients in QuickBooks Online Accountant.
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