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Add or customize pre-close tasks and additional items in Books Close
Add or customize pre-close tasks and additional items you want to include in a client’s monthly close process. You can assign due dates and team members to manage these tasks or items. Track their completion as part of your standardized monthly close workflow.
Video transcript
[0:00] Hi, this is Katheryn from the QuickBooks team. Books close is a new feature available in Intuit Accountant Suite that helps you track and complete your monthly close process for all your clients in one place. In this video, we'll walk through how to customize pre-close and additional items tasks. First we'll go over setting up pre-close tasks. To get started, go to books close.
[0:27] Select Open file review for the client and closing period you want to review. Then choose the Pre-close section. Here you'll see a list of standard pre-close tasks along with a description. A link, if provided, due date, who the task is assigned to, and the status of the task in the action column. Select edit to update the task or delete to remove it.
[0:56] Select add task to add a new task to this section, and add any details to the task as needed. The system will remember these tasks month over month for this client. To change the status of the task, select the drop down menu under the status column. Next, let's look at the additional items section towards the end of your books close process. This section works just like the pre-close section.
[1:23] You can select Add task to add a new task. Select edit to update a current task, or delete a task to remove it. Now you know how to use the pre-close and additional item sections inside the books close feature.
Prerequisites
You need permissions to modify the Books Close template containing the custom items.
Only primary and company admins have default access to Books Close settings. An admin must adjust role-based access control settings for Books Close to grant access to other team members.
Add or customize pre-close tasks
In Intuit Accountant Suite:
Go to All Apps
, then Books Close, then Overview (Take me there).Choose the client and time period you want to modify and select Open file review.
Go to Pre-close.
Review the standard list of pre-close tasks. Adjust it to fit your client’s needs using the following options:
Select Add task and enter any new tasks.
Select Delete
to delete an existing task.Select Edit
to change an existing task.Select Assigned to to review who is responsible for completing a task and make any adjustments.
Remember to save each change after you complete it.
Add or customize additional items
After finishing with pre-close tasks, select Additional items.
Review the standard list of additional items. Adjust it to fit your client’s needs using the following options:
Select Add task and enter any new items. (Note: The UI uses "Add task" for adding items here ).
Select the Delete
to delete an existing item.Select the Edit
to change an existing item.Select Assigned to to review who is responsible for completing an item and make any adjustments.
Remember to save each item as you complete it.
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