Void or delete a bill or bill payment check in QuickBooks Desktop

There are instances when a bill in QuickBooks is recorded as paid, but you need to void the check payment due to some issues (for example, a check was not received by the vendor). Find out how and when to void or delete a bill or bill payment check.

Before you decide to delete or void a bill/bill payment check, consider this:

• Void a Bill/Bill Payment check - the amount changes to zero but keeps a record of the transaction in QuickBooks.
• Delete a Bill/Bill Payment check -
  • the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.
  • the Transaction Journal Detail report to display a bill payment without the corresponding bill.
  • There will also be no bill associated with the payment check when you go to its transaction history.

Void a bill/bill payment check

1. Open the transaction.
2. Select the Edit menu, then Void Bill/Void Bill Pmt-Check.

Delete a bill/bill payment check

1. Open the transaction.
2. Select the Edit menu, then Delete Bill/Bill Pmt-Check.

Void or delete multiple bills/bill payment checks

1. Select the Lists menu, then Chart of Accounts.
2. Double click the appropriate Accounts Payable account to open its register.
3. In the Accounts Payable register, select the specific bill or bill payment check.
4. Select the Edit menu, then Void/Delete Bill/Bill Pmt-Check.
5. Select Record, then Yes to save the changes.